Senior Associate - Executive Assistant

Who are we and What do we do?

InMobi Group’s mission is to power intelligent, mobile-first experiences for enterprises and consumers. Its businesses across advertising, marketing, data and content platforms are shaping consumer experience in a world of connected devices. InMobi Group has been recognized on both the 2018 and 2019 CNBC Disruptor 50 list and as one of Fast Company’s 2018 World’s Most Innovative Companies.

What’s the InMobi family like?

Consistently featured among the “Great Places to Work” in India since 2017, our culture is our true north, enabling us to think big, solve complex challenges and grow with new opportunities. InMobians are passionate and driven, creative and fun-loving, take ownership and are results-focused. We invite you to free yourself, dream big and chase your passion.

What do we promise?

We offer an opportunity to have an immediate impact on the company and our products. The work that you shall do will be mission critical for InMobi and will be critical for optimizing tech operations, working with highly capable and ambitious peer groups.

Are you a smart, creative problem solver with an exceptional work ethic and excellent communication skills? Do you want to work at one of the hottest technology companies in Silicon Valley?  Come join InMobi, a global leader and one of the most innovative players in the mobile advertising space. We have come out of a banner in 2020 and are looking at unprecedented growth as we approach our next chapter. To help enable this growth, we are seeking an Executive Assistant to support our CBO and possibly other members of our executive management team and do whatever is necessary to keep the entire company happy, vibrant, productive, and achieving excellence.

The responsibilities of the position are broad and dynamic. They can only be summarized as whatever it takes to remove distractions and keep our CBO and executives focused on scaling the business.  Our ideal candidate derives joy from enabling others and takes pride in the little details that define the difference between good and great, is always eager to lend a helping hand and not afraid to roll the sleeves up and lead by example.

Position Summary
We’re looking for a resourceful, detail-obsessed, and emotionally intelligent Executive Assistant to support our COO and leadership team. This is a dynamic and high-impact coordination role that goes beyond calendars and emails—it’s about clearing obstacles, connecting the dots, and keeping everything running seamlessly behind the scenes.

If you thrive in a fast-paced, ever-changing environment, enjoy enabling others to do their best work, and instinctively handle chaos with calm and clarity, we want to hear from you.

What You’ll Do

• Executive Coordination: Manage complex calendars, prioritize scheduling conflicts, and ensure the COO is fully briefed and prepped for each meeting.
• Meeting & Event Logistics: Plan and coordinate high-stakes internal and external meetings, leadership offsites, board meetings, speaking engagements, and company events.
• Travel Management: Handle complex, multi-leg international and domestic travel arrangements, including visas, accommodations, and contingency planning.
• Communication & Stakeholder Management: Serve as a key liaison with board members, senior executives, clients, and internal stakeholders—always with professionalism, poise, and diplomacy.
• Administrative Operations: Prepare and submit expense reports, track deliverables, coordinate personal and professional commitments, and run occasional errands.
• Culture & Onboarding Support: Collaborate with HR and Marketing to support new leader onboarding, internal culture initiatives, and employee engagement events.
• Office Experience: Work with Office Managers, IT, and Facilities to ensure smooth daily operations and create a welcoming and well-stocked work environment.
• Special Projects: Lead or contribute to process improvement initiatives, research tasks, and coordination-heavy internal projects.
• Act as a Force Multiplier: Proactively remove barriers, anticipate needs, and help the COO stay focused on scaling the business.

What You’ll Bring

• Bachelor’s degree or equivalent experience.
• 3+ years of experience supporting C-level executives in a fast-paced, high-growth company.
• Unmatched organizational skills with the ability to juggle priorities, manage deadlines, and maintain a calm, solutions-oriented mindset.
• Exceptional discretion and confidentiality, especially when handling sensitive business and personal information.
• Strong interpersonal and written communication skills, with a high EQ and ability to read a room.
• Advanced proficiency in Google Workspace, Microsoft Office Suite, Zoom, Slack, and calendar/travel apps.
• Comfort with both Mac and PC platforms, and the ability to learn new tech tools quickly.
• Proven success in a role requiring attention to detail, independence, and follow-through.
• A proactive, can-do mindset with a strong sense of ownership, empathy, humor, and a desire to make others’ lives easier.

The Impact You’ll Make

• You will amplify the effectiveness of our COO and leadership team.
• You will become a trusted partner to key stakeholders inside and outside the company.
• You will help build and sustain a collaborative, high-performing work culture.
• You will be the person who just gets things done—quietly, thoroughly, and with excellence.

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