Stock Admin

About Glean:

Founded in 2019, Glean is an innovative AI-powered knowledge management platform designed to help organizations quickly find, organize, and share information across their teams. By integrating seamlessly with tools like Google Drive, Slack, and Microsoft Teams, Glean ensures employees can access the right knowledge at the right time, boosting productivity and collaboration. The company’s cutting-edge AI technology simplifies knowledge discovery, making it faster and more efficient for teams to leverage their collective intelligence.

Glean was born from Founder & CEO Arvind Jain’s deep understanding of the challenges employees face in finding and understanding information at work. Seeing firsthand how fragmented knowledge and sprawling SaaS tools made it difficult to stay productive, he set out to build a better way - an AI-powered enterprise search platform that helps people quickly and intuitively access the information they need. Since then, Glean has evolved into the leading Work AI platform, combining enterprise-grade search, an AI assistant, and powerful application- and agent-building capabilities to fundamentally redefine how employees work.

About the Role:

We’re looking for a detail-oriented and proactive Stock Administrator to manage and administer our equity programs. You will play a critical role in ensuring the integrity, accuracy, and compliance of our equity data while providing support to employees and stakeholders.

You will: 

• Administer the day-to-day operations of the company’s equity programs (options, RSUs, etc.) using [equity management system, e.g., Carta].
• Maintain accurate and complete records of equity transactions including grants, exercises, cancellations, transfers, and repurchases.
• Oversee and update the company’s capitalization table, incorporating new equity grants, share issuances, and detailed vesting arrangements.
• Support employee education and respond to equity-related inquiries.
• Partner with Legal, Finance, and People teams to ensure equity transactions are processed in compliance with company policies, accounting standards, and legal/regulatory requirements.
• Assist in the preparation of board materials and resolutions for equity approvals.
• Collaborate with Finance for quarterly and year-end reporting, including 409A valuations, earnings disclosures, and audit requests.
• Manage filings and ensure compliance with federal and state regulatory requirements.
• Support mobility tax and international equity tracking for global employees (if applicable).
• Continuously improve and document equity processes and controls.

About you: 

• 4+ years of experience in stock plan administration at a public or pre-IPO company.
• Experience with [Carta, Shareworks, or similar platform].
• Strong understanding of equity instruments (options, RSUs), tax implications, and compliance requirements.
• Ability to handle sensitive and confidential information with discretion.
• Strong attention to detail, organization, and communication skills.
• Strong Excel skills
• Certified Equity Professionals (CEP) designation preferred but not required

Location:

• This role is hybrid (3 days a week in our Bangalore office)