Accounts Payable Specialist

This is a 5 month fixed term with possible extension. This role will be part time (32 hours per week).

About the Company
Global Fishing Watch is an international, nonprofit organization committed to advancing ocean governance through increased transparency of human activity at sea. By creating and publicly sharing map visualizations, data and analysis tools, we aim to enable scientific research and transform the way our ocean is managed. 

Founded in 2015 through a collaboration between Oceana, SkyTruth and Google, Global Fishing Watch became an independent nonprofit organization in June 2017. Our major focus is on commercial fishing because it is the most widespread human activity at sea, the most impactful on ocean health, and the most crucial for global livelihoods and food security. By 2030, we aim to monitor and visualize the impact of ocean-going vessels, both industrial and small-scale, that are responsible for the vast majority of the global seafood catch. We believe human activity at sea should be common knowledge in order to safeguard the global ocean commons for the common good of all. 

Duties:

1. Last week of every month:
1. Reviewing credit card charges
2. Creating draft POs
2. First two weeks of the month:
1. Create POs.
2. Reaching out to vendors who should be submitting who missed the 5th deadline

Scope of work:

1. Process all AP invoices. Create draft purchase orders (POs) during the last week of each month as a control measure to track and ensure all expected invoices are received.
1. Update Contract/consultant use spreadsheet
2. Create Purchase orders as invoices arrive.
3. Record credit card expenses
1. Review and reconcile corporate credit cards monthly and ensure proper coding and uploads to Intacct.
4. Maintain AP vendor files (address, W-9, etc.)
5. Create vendor profiles in Intacct.
1. Ensure receipt of tax forms.
2. Gather banking information.
6. Correspond with vendors/employees and respond to inquiries.

Skills:

Must have direct experience with US GAAP and NGO experience.Must be in either Eastern or Central timezone.

1. Excel skills required
2. Intacct nice not required.

The successful candidate will meet most, but not necessarily all, of the criteria above. If you don’t think you check all the boxes, but believe you have unique skills that make you a great fit for the role, we want to hear from you!

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Additional Information

Reporting to: Director, Finance

Please note: Visa sponsorship is not supported at this time.

Location: This is a remote role, but candidates must be legally authorized and based in the United States for consideration.

Permanent/Fixed Term/Contractor: Fixed Term

Duration: 5 Months

Full Time hours: Yes or No

Recruiting process: Recruiting Process: A cover letter along with a CV will be requested to see how your experience and interest connect to the position. We expect the cover letter to allow applicants an opportunity to explain details on how their skill set aligns with the role and provide a better understanding of their suitability for the position. If selected for consideration, the hiring process for this position will include an initial call with our Talent Acquisition team, followed by a formal 45 minute interview with 1-3 team members. Candidates advancing beyond this round will be asked to take a technical assessment and/or submit a representative code sample. Lastly, a final interview with 2-4 teams members to review your assessment and assess functional skills.

Compensation: A compensation range for this position is US$ 42-50 per hour for US-based employees 

Equal opportunities: Global Fishing Watch is an equal opportunities employer. Global Fishing Watch is committed to promoting diversity and inclusion within our organization and in the greater ocean management and conservation community. We believe that diverse backgrounds, skills, knowledge and viewpoints make us a stronger organization. Bringing together professionals who possess broad experiences and a spectrum of perspectives will enable us to reach our goal of improved ocean governance faster. We hire and promote qualified professionals without regard to actual or perceived race, color, religion or belief, sex, sexual orientation, gender identity, marital or parental status, national origin, age, physical or mental disability or medical condition, or any other characteristic protected by applicable law. Our organizational goals match the urgent challenges facing our global ocean, and our mission is designed to help secure a healthy ocean for all. We are committed to building a workforce that is representative of humanity’s diversity, by providing an inclusive and welcoming environment for all employees of Global Fishing Watch and for our partners, vendors, suppliers and contractors.

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