Area Coordinator Syria - N. Aleppo

General Description of the Program:

GOAL has been working in Syria since 2013, responding to the acute needs of conflict-affected communities. GOAL is working in Idleb Governate, both through direct implementation and through partners, delivering CVA and basic needs programming, WASH, Nutrition, Shelter and Early Recovery programming, to highly vulnerable populations.    GOAL has been working in North Aleppo Governate since 2019 in Afrin and Azaz.

Job purpose:

To provide leadership and effective management oversight of GOAL’s Programmes in Northern Aleppo Province, Syria and lead the Area Management Team (AMT) to ensure collaborative and effective operations across departments.  Provide leadership and support and to System departments (Logistics, Procurement, Legal, HR& Administration, IT, Compliance) based in N.A.  The AC will ensure effective representation of GOAL to local authorities, communities, NGOs, and other stakeholders.

 

Key Responsibilities

Job Responsibility #1: Human Resource (People) Management    20 % of Time:  

• Lead the Area Management Team (AMT) for N. Aleppo Lead in ensuring the smooth day-to-day running of field operations and ensure that programme plans are clearly prioritized and communicated to the support team effectively.
• Supervise and support direct reports’ performance, growth and learning through regular feedback, coaching, training and mentoring, as well as mid-term and annual performance appraisals.
• Oversee the recruitment and induction for new direct reports and support them in the recruitment and induction of their staff.
• Build and maintain strong relationships with and between field Finance, Systems and programme teams.
• Promote a learning and dynamic work environment that facilitates two-way learning, creating a culture of cooperation with various stakeholders, including GOAL HQ. 

 

Job Responsibility #2: Systems and Finance Management    25 % of Time:  

• Ensure strong supply chain management (procurement & logistics) is in place and compliant to GOAL’s logistic and procurement policies and procedures, via the Field Systems Coordinator and his team.
• Ensure that all HR matters are carried out in line with the HR Manual and donor requirements.
• Review monthly payroll.
• Actively participate in the grievance management processes, led by HR, related to the region.
• Work closely with field team to ensure controls, risk mitigation and compliance procedures are in place and that GOAL’s anti-fraud, corruption and whistleblowing policies are implemented and adhered to.
• Provide support and oversight for IT related issues including adherence to IT guidelines.
• Ensure that all financial procedures are in line with the GOAL Finance Manual and donor requirements.
• Work with the Field Finance team to ensure that GOAL’s Financial Guidelines are adhered to at all times, reporting any breaches to the Finance Director/CD
• Participate in annual budget development and periodic revisions. Carry out monthly review of spending and forecasting.

 

Job Responsibility #3: Programme Management:     20% of Time: 

• Ensure effective GOAL representation to local authorities and engagement with communities, NGOs in GOAL area of operations.
• Ensure communication of and adherence to GOAL procedures and policies and donor compliance.
• Ensure close coordination with other NGOs and various authorities in North Aleppo in partners operational areas.
• Engage with other NGOs, Local Councils and UN and ensure that all agencies are aware of GOAL’s activities and that planning is coordinated to avoid duplication and maximise impact in GOAL partner areas.
• Participate in donor meetings when required allowing for security conditions, accompany donors on monitoring visits to GOAL partner’s areas of operation in Syria.

 

Job Responsibility #4: Safety & Access:    15% of Time:  

• Be responsible for security and access of GOAL personnel and resources in N. A.
• Develop and maintain relationships with the relevant local authorities and key stakeholders and ensure that other community-facing staff do the same.
• Ensure all office and accommodation meet basic security standards, including fire prevention, lockdown and evacuation procedures.
• Report any security threats and incidents to Country Director, in coordination with the Safety & Access Advisor.
• Coordinate with the security department to ensure that staff are trained in, and comply, to safety & access procedures and protocols at all times.
• Periodically review the site-specific security guidelines.
•  

Job Responsibility #5: Coordination:         10% of Time

• Represent GOAL at all relevant meetings that relate to the host and IDP community.
• Engage with other NGOs, Local Councils and UN and ensure that all agencies are aware of GOAL’s activities and that planning is coordinated to avoid duplication and maximise impact.
• As relevant attend donor meetings and when security conditions allow, accompany donors on monitoring visits to GOAL’s areas of operation in Syria.
• Liaise with relevant local authorities within the framework of the JOP/ Humanitarian Principles.

Other:   10% of Time

• Actively participate as a member of Senior Management Team (SMT)
• Participate in organisational strategic planning and initiatives and lead any assigned to AC.
• Provide support and facilitate the work of the Investigation and Internal Audit departments, to ensure that they work as independent channels.
• The area coordinator is the organization's legal representative in the field, therefore AC signs letters to stakeholders.
• Ensuring that work procedures do not conflict with local laws and regulations.
• Any other duties as assigned by the CD.

 

Requirements

Essential

• Reside and work full-time in N. Aleppo (Azaz or other GOAL offices) OR be able to work from N. Aleppo office for at least 50% of the time. If it is the latter, then the candidate must have nationality so can travel between Syria and Türkiye. 
• At least 5 years previous Management experience in either Area management and/or managing large projects.
• At least four years' experience working with NGOs in the humanitarian sector
• understanding of humanitarian principles and international standards for humanitarian work.
• Graduate with bachelor’s degree.
• Fluent in spoken and written Arabic and English
• Adaptable and resourceful to deal with sudden changes in the context and in priorities.
• Excellent communication skills
• Proven experience to positively represent an organization at a senior level to community and key stakeholders.
• Good interpersonal skills and ability to sensitively and effectively manage staff disputes and any local stakeholder issues with GOAL.
• Ability to Analyse information, evaluate options and to think and plan strategically.
• Ability to take decisions, especially in settings where circumstances change rapidly.  
• Strong planning, budgeting, and report writing skills.
• Excellent team player and ability to develop good team morale.
• Enthusiastic and able to work extra hours to achieve the objectives of the programme.

Desirable

• Additional qualification in Programme or Area Management
• Experience directly working/networking with NGO donors.
• Good computer knowledge including the use of Microsoft tools and systems.

 

Interested? Then apply for this position via clicking on the "Apply Here" button and fill out the application form. All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in English.

Please note that only shortlisted candidates will be contacted.

GOAL has the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with GOAL at the same grade level and with similar job descriptions, experience, and educational requirements.

Qualified female candidates are strongly encouraged to apply.

The application deadline is 02 October 2024; however, you are encouraged to apply immediately as we will be reviewing applications on a rolling basis, therefore we may withdraw the position before the advertisement’s closing date if a suitable candidate/s is identified. 

Please note that GOAL does not charge a fee of any kind or any other financial obligation at any stage of its recruitment process (application, interview, processing, training, induction) or other fees, or request information on applicants’ bank accounts. GOAL does not work with intermediary institutions and individuals or employment agencies during the recruitment process. If any fee or payment requested from you at the application or any stage of the recruitment process, please do not respond .

GOAL does not accept any responsibility for the accuracy, errors or omissions of any of the information contained in translated advertisements by an independent party on other sites or through other channels.

General terms and conditions 

Safeguarding

Children and vulnerable adults a must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury and any other harm. One of the ways that GOAL shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates.

Accountability within GOAL

Alongside our safeguarding policy, GOAL is an equal opportunities employer and has a set of integrity policies. Any candidate offered a job with GOAL will be expected to adhere to the following key areas of accountability:

• Comply with GOAL’s policies and procedures with respect to safeguarding, Code of Conduct, health and safety, data protection and confidentiality, do no harm principles and unacceptable behavior protocols.
• Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our programming area.
• Report any concerns about inappropriate behavior of a GOAL staff or partner.

This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document. Any published closing dates are estimated.  Due to the nature of GOAL’s work we aim to fill vacancies as quickly as possible.  This means that we will close adverts as soon as we have found the right candidate, and this may be before the published closing date.  We would therefore advise interested applicants to submit an application as early as possible.

Thank you.