Deputy Procurement Manager - Idleb / SYNAT

General Description of the Programme:

GOAL has been working in Syria since 2012, responding to the acute needs of conflict affected communities. GOAL is working in Idlib Governate, in close coordination with local partners, delivering food, non-food and cash voucher programming to highly vulnerable populations, and has expanded programme sectors to include the provision of Water, Sanitation and Hygiene (WASH) to those most in need.

Job purpose:

The purpose of this position is to ensure the efficient and compliant operation of GOAL Syria’s Procurement Department by conducting high-value tenders, actively monitoring all framework agreements, long-term contracts, and pre-qualified supplier lists, and producing accurate, timely procurement and contract-management reports, while guaranteeing that all procurement is conducted in accordance with GOAL’s Procurement policies and procedures, relevant donor regulations, and the overarching principle of achieving the best possible Value for Money (VFM).

Duties, objectives and competencies

Procurement:

• High-value tenders: Manage end-to-end tender processes that assigned to her/him—ITT/EOI preparation, evaluation, award and contracting—in full compliance with the GOAL Procurement Manual and donor rules.
• File management: Maintain complete electronic and hard-copy procurement files for every PR, ensuring originals and scans are stored per audit requirements.
• Order tracking: Monitor PRs/POs through the Digital Order Tracking System, proactively following up on any approvals pending action.
• Framework agreements & Pre-qualified Suppliers: Keep the FWA tracker, pre-qualified supplier tracker and SharePoint folders current; coordinate six-monthly supplier performance reviews.
• Supplier compliance: Maintain up-to-date Supplier List and ATSC records and ensure renewals occur on schedule.
• Market intelligence: Conduct regular market surveys; update the vendor roster and price-lists to support accurate budgeting.
• Problem-solving & support: Provide technical guidance to colleagues; escalate complex issues promptly to the Procurement Manager / Supply Chain Advisor.

Reporting & Coordination & Other Duties:

• Contribute to yearly, grant-based procurement plans if required by Procurement Manager and Supply Chain Advisor
• Liaise closely with Procurement team to ensure that the Digital Order Tracking System is always updated;
• Ensure Payment Request Forms (PRF) are raised promptly after delivery of supplies or completion of services;
• Any other duties as directed by the Procurement Manager and/or Supply Chain Advisor in the management and coordination of the Procurement Department; and

Requirements (essential)

• University degree in Procurement, Supply Chain, Economy, Logistics, Engineering, Business Administration or a related field
• At least 5 years of relevant work experience in areas such as procurement, logistics, office/business administration in INGO /NGO, private or government sectors;
• At least 3 years proven team-leadership / line-management experience in procurement
• At least 2 years proven senior level experience in procurement department in INGO or NGOs;
• Committed team player and ability to work within a multicultural team;
• Ability to understand and implement organizational and donor policies;
• Demonstrated track record working on high-value tenders and managing framework agreements (FWAs)
• Strong MS Office skills, with advanced proficiency in Excel (pivot tables, look-ups, simple data analysis); working knowledge of Word, PowerPoint and Outlook;
• Ability to manage and prioritize a varied workload in a dynamic work environment;
• A flexible approach to work and willingness to take on extra duties, work additional hours or on weekends as required;
• Excellent attention to detail;
• Trustworthy and honest; and
• Fluency in English and Arabic—both written and spoken.

Requirements (desired)

• Previous work experience with an International Humanitarian NGO;
• Basic technical knowledge in the area of Humanitarian Procurement; (e.g. Food security, ICT, mechanics, construction, transport, Water, Sanitation and Hygiene (WASH), or other); and
• At least one-year previous work experience in monitoring and managing Framework Agreements and Pre-qualified Supplier Lists

Interested? Then apply for this position via clicking on the "apply now" button and fill out the application form. All applicants must send an updated CV (no longer than four pages). Must be in English or Arabic. Please note that only shortlisted candidates will be contacted.

Female candidates are strongly encouraged to apply. Application deadline is 24th August 2025 COB.  

Safeguarding

Children and vulnerable adults must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury and any other harm. One of the ways that GOAL shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates.

Accountability within GOAL

Alongside our safeguarding policy, GOAL is an equal opportunities employer and has a set of integrity policies. Any candidate offered a job with GOAL will be expected to adhere to the following key areas of accountability:

• Comply with GOAL’s policies and procedures with respect to safeguarding, Code of Conduct, health and safety, data protection and confidentiality, do no harm principles and unacceptable behaviour protocols.
• Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our programming area.
• Report any concerns about inappropriate behaviour of a GOAL staff or partner.

This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document. Any published closing dates are estimated.  Due to the nature of GOAL’s work we aim to fill vacancies as quickly as possible.  This means that we will close adverts as soon as we have found the right candidate and this may be before the published closing date.  We would therefore advise interested applicants to submit an application as early as possible.

Interviews will take place on a rolling basis.

Thank you.