Logistic Assistant - Idleb

General Description of the Programme:

GOAL has been working in Syria since 2013, responding to the acute needs of conflict-affected communities. In close coordination with local partners, GOAL works in Idlib Governate, delivering food, non-food, and cash voucher programming to highly vulnerable populations. It has expanded its program sectors to include the provision of Water, Sanitation, and Hygiene (WASH) to those most in need.

 

Job purpose:

To support the effective operation of the GOAL Syria Idleb Office and related program activities by providing general logistics assistance, GOAL Logistics policies and procedures, and relevant donor requirements.

 

Duties, Objectives, and Competencies

Asset Management:

• Compliance and Procedure Adherence: Ensure strict adherence to asset management procedures in the Idlib Offices, fully complying with the GOAL Logistics Manual and relevant donor requirements.
• Asset Reporting: Accurately report the receipt, movement, and condition of all assets to the Senior Logistics Officer, ensuring up-to-date records of asset locations within Syria.
• Asset Tagging and Filing: Assist in the tagging and labeling all assets as required, maintaining an organized and comprehensive asset filing system in line with the GOAL Logistics Manual.
• Secure Storage: Ensure all assets are securely stored and adequately protected at the Idlib Offices.
• Asset Transfer Management: Prepare and track Asset Transfer Certificates for all assigned or returned assets, maintaining up-to-date electronic and hard copy filing systems.
• Asset Audits: Participate in monthly and biannual asset checks, reporting discrepancies to the Field Logistics Manager in Idlib and ensuring corrective actions are documented in the FAR.

Stock Management (As Related to Assets):

• Stock Card Maintenance: Help set up and maintain stock cards for all inventory stored in the Idlib Offices, particularly those classified as assets.
• Inventory Monitoring: Monitor inventory levels related to assets and report to the Senior Logistics Officer regularly (daily, weekly, monthly as required).
• Stock Takes: Participate in monthly stock takes of asset-related inventories as requested.

Premises and Compound Management (As Related to Asset Security):

• Asset Security Monitoring: Regularly monitor the security and maintenance of assets stored within office premises, ensuring that assets are protected from potential threats or damage, reporting when noting anything related.
• Generator and Equipment Maintenance: help properly function and fuel supply generators and other essential equipment classified as assets, maintain log books, and report any issues promptly.

Other Duties:

• Task Support: Perform additional tasks related to asset management as directed by the Senior Logistics Officer or FLM.
• Reporting: Fulfill all GOAL Syria reporting requirements, particularly asset management-related.
• Manual Handling: Be prepared to assist with manual handling and lifting of assets when required.

 

Requirements (essential):

• At least an Institute or a university degree in a related field.
• At least two years of relevant work experience in INGOs or LNGOs
• At least one year of relevant work experience in procurement, logistics, and office/business administration in INGOs or LNGOs.

 

Requirements (desired):

• Experience in assets management – Inventory for at least 6 months.
• Experience in Logistics in INGOs for at least 6 months.
• Completion or attendance of Microsoft excel training.

Interested? Then apply for this position via clicking on the "Apply Now" button and fill out the application form. All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in English or Arabic. Please note that only shortlisted candidates will be contacted. Qualified female candidates are strongly encouraged to apply.

Application deadline is 03/11/2025.  

General terms and conditions

Safeguarding

Children and vulnerable adults a must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury and any other harm. One of the ways that GOAL shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates.

Accountability within GOAL

Alongside our safeguarding policy, GOAL is an equal opportunities employer and has a set of integrity policies. Any candidate offered a job with GOAL will be expected to adhere to the following key areas of accountability:

• Comply with GOAL’s policies and procedures with respect to safeguarding, Code of Conduct, health and safety, data protection and confidentiality, do no harm principles and unacceptable behaviour protocols.
• Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our programming area.
• Report any concerns about inappropriate behaviour of a GOAL staff or partner.

This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document. Any published closing dates are estimated.  Due to the nature of GOAL’s work we aim to fill vacancies as quickly as possible.  This means that we will close adverts as soon as we have found the right candidate and this may be before the published closing date.  We would therefore advise interested applicants to submit an application as early as possible.

Thank you.