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Regional Operations Coordinator (FTC)

Anywhere in Ireland

Our mission at Greenhouse is to make every company great at hiring – so we go to great lengths to hire great people because we believe that they’re the foundation of our success. At Greenhouse, you’ll join a team that collaborates purposefully, fosters inclusivity, and communicates with transparency and accountability so we can help companies measurably improve the way they hire. 

Join us to do the best work of your career, solving meaningful problems with remarkable teams.

Greenhouse is looking for a Regional Operations Coordinator to join our team on a part time, fixed term contract basis for 9 months!

As the Regional Operations Coordinator, you will be the operational heartbeat of our international offices, ensuring our regional leadership and culture initiatives run seamlessly. Reporting to the VP of EMEA, you will act as a central pillar for the region, bridging the gap between strategic planning and local execution for our EMEA and APAC teams.

In this role, you will partner closely with local management, the People Experience team, and our executive leadership community to foster a high-performance culture. From orchestrating high-stakes quarterly reviews to designing impactful social events, you will ensure our global offices remain connected, organized, and aligned with our broader mission.

Who will love this job

  • A master coordinator – you thrive on managing moving parts and ensuring no detail is overlooked in complex, multi-time-zone environments
  • A cultural champion – you are passionate about creating inclusive, engaging experiences that bring distributed teams together
  • A proactive problem solver – you anticipate operational bottlenecks before they happen and implement systems to keep the team moving forward
  • A collaborative communicator – you build strong relationships across departments and time zones, acting as a trusted liaison for leadership and staff alike

What you’ll do

  • Manage the weekly and monthly meeting operating rhythm for regional leadership, including facilitating agendas and ensuring follow-through on shared goals
  • Own the end-to-end execution of the monthly All Hands event, managing themes, prep, dry runs, and scheduling to accommodate APAC time zones
  • Lead the planning and logistics for all regional culture and social events, including the EMEA Summer BBQ, Christmas Party, and Open Event in London
  • Manage high-volume scheduling and coordination of international events across global time zones, optimizing for executive time and focus
  • Create and manage the International Culture and communications plan to ensure consistent engagement across the region
  • Partner with Marketing and People Experience teams to plan and execute logistics for customer dinners, executive offsites, and board-level meetings
  • Manage expense reporting and administrative budgets with high accuracy and attention to detail
  • Additional projects and responsibilities as business needs require

You should have

  • 3+ years of experience in operations, event coordination, or administrative support within a fast-paced environment
  • Demonstrated experience managing complex, high-volume scheduling across multiple international time zones
  • Proven track record of executing large-scale events from concept to completion, including venue sourcing, programming, and communications
  • Strong proficiency in GSuite, Slack, and Zoom, with an ability to learn new project management tools quickly
  • Experience supporting senior leadership and managing sensitive meeting agendas with discretion
  • Exceptional organizational skills and the ability to prioritize competing tasks under tight deadlines
  • Experience with budget tracking and expense management, a plus
  • Your own unique talents! Your background has given you a unique perspective and set of transferable skills that aren't always in alignment with a given role - but those are qualities we value at Greenhouse. If you don't meet 100% of the qualifications outlined above, we still strongly encourage you to apply

Applicants will be required to provide evidence of their right to work in Ireland as part of the application process and it is pre-condition to any offer of employment.  Greenhouse is not in a position to support employment permit applications for candidates for this role. 

Greenhouse provides a variety of benefits to employees, including medical, dental, life and disability insurance, mental health resources, financial wellness benefits, and a fully paid parental leave program. For Ireland-based employees, we offer 25 days' vacation and an employer matching pension program.

#LI-MS2

 

Who we are

At Greenhouse, we live by our mission through using our own product to help us hire the right person for the job, every time. We are a remote-first company and have shared office spaces in New York City and Ireland, and optional co-working spaces that give us flexibility to do our best work anywhere. We take an active role in our growth through a performance review program that’s committed to providing actionable feedback, and a bonus structure that rewards great performance. We believe that bringing together a variety of perspectives makes us a stronger company – and we nurture leaders who create an inclusive culture and invest into employee resource groups that celebrate our differences and life experiences. We’re proud to have built an award-winning culture that’s been recognized as Fortune’s Best Places to Work and Inc.’s Best Workplaces multiple years in a row. 

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Greenhouse Software is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance and/or a reasonable accommodation during the application process, reach out to accommodations@greenhouse.io.

Emails about job opportunities at Greenhouse Software are only offered by employees with @greenhouse.io email addresses. See this page on our website if you suspect a phishing scam.

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Guidelines for using AI in our interviewing process *

As your prospective employer, Greenhouse has outlined our policy on how candidates are permitted to use AI in our hiring processes. Knowing that the way we experience AI may evolve over time, we will regularly review our approach to AI to ensure alignment with current legislation and to protect against potential biases in our processes. Prior to engaging in the interview process, please review our current policy. 

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EU candidates/applicants

When you apply to a job on our careers page, the personal data contained in your application is collected and processed by Greenhouse Software, Inc. (“Greenhouse”) for the purposes of evaluating your candidacy for employment at Greenhouse. Such processing is legally permissible under Art. 6(1)(f) of Regulation (EU) 2016/679 (General Data Protection Regulation) as necessary for the purposes of the legitimate interests pursued by Greenhouse, which are the solicitation, evaluation, and selection of applicants for employment. Greenhouse is located at 228 Park Avenue S. PMB 14744, New York, New York 10003-1502 USA, and any questions related to your personal data can be forwarded to privacy@greenhouse.io. 

Greenhouse Software, Inc. is a cloud services provider located in the United States of America (U.S.) and is the controller of the personal data it collects in connection with its recruiting and hiring processes, as well as with data processors engaged by Greenhouse to help manage those processes, also located in the U.S. If you are located outside of the U.S., your personal data will be transferred to the U.S. once you submit it through our careers site. Greenhouse complies with the EU-U.S. Data Privacy Framework (EU-U.S. DPF) as set forth by the U.S. Department of Commerce. Greenhouse has certified to the U.S. Department of Commerce that it adheres to the EU-U.S. Data Privacy Framework Principles (EU-U.S. DPF Principles) with regard to the processing of personal data received from the EU. The European Commission has determined that the EU-U.S. DPF provides an adequate level of protection for personal data collected from EU data subjects, and Greenhouse transfers personal data further to this mechanism.

When you apply to a job on our careers page, the personal data contained in your application is collected and processed by Greenhouse Software, Inc. (“Greenhouse”) for the purposes of evaluating your candidacy for employment at Greenhouse. Such processing is legally permissible under Art. 6(1)(f) of Regulation (EU) 2016/679 (General Data Protection Regulation) as necessary for the purposes of the legitimate interests pursued by Greenhouse, which are the solicitation, evaluation, and selection of applicants for employment. Greenhouse’s registered office is located at 228 Park Avenue S. PMB 14744, New York, NY, 10003-1502, and any questions related to your personal data can be forwarded to privacy@greenhouse.io. 

Greenhouse Software, Inc. is a cloud services provider located in the United States of America (U.S.) and is the controller of the personal data it collects in connection with its recruiting and hiring processes, as well as with data processors engaged by Greenhouse to help manage those processes, also located in the U.S. If you are located outside of the U.S., your personal data will be transferred to the U.S. once you submit it through our careers site. Greenhouse is certified to the EU-U.S. Data Privacy Framework, which the European Commission has determined ensures an adequate level of protection – comparable to that of the EU – for personal data transferred from the EU.

Your personal data will be retained by Greenhouse as long as Greenhouse determines it’s necessary to evaluate your application for employment, including consideration for opportunities in the future, in the event of an unsuccessful application, for a period of 2 years. Under the GDPR, you have the right to request 1) access to your personal data, 2) that your personal data be updated or erased, and 3) that processing of your personal data be restricted. Please reach out to privacy@greenhouse.io if you wish to exercise these rights. You also have the right to data portability, and you may lodge a complaint with an EU supervisory authority.

Greenhouse Interview Recording Policy (Fraud Detection) *

Greenhouse records all interviews with BrightHire to help detect and prevent candidate fraud (such as impersonation or use of deepfake technology). This processing is based on our legitimate interest in protecting the integrity and security of our hiring process. You have the right to object to this processing at any time. 

If you object, Greenhouse will review your request and balance your interests against our legitimate interest in maintaining the integrity and security of our hiring process. In some cases, we may continue processing your data for fraud prevention if we determine that our legitimate grounds override your objection.

Greenhouse Interview Recording Policy (Candidate Evaluation and Training) *

We use interview recordings to evaluate your application, support interviewer training, and reinforce inclusive and structured hiring practices. These uses require your explicit consent. If you choose not to consent to the recording of your interview to be used for candidate evaluation and training, it will not affect your application and your interview will not be recorded for these purposes. Fraud detection recording will occur regardless of consent, subject to your right to object. 

Demographic questions (Ireland)

At Greenhouse, we value belonging and believe in fostering an environment where a diversity of perspectives can thrive. This core value is a pillar of our business and critical to our success. Your responses will be used (in aggregate only) to help us identify areas of improvement in our process. Your responses will not be associated with your specific application and will not in any way be used in the hiring decision.
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This hiring process utilizes artificial intelligence tools to assist in candidate screening and assessment. Our AI tools are designed to complement, not replace, human decision-making.


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