Back to jobs
New

Executive Assistant

San Francisco

Executive Assistant

Location: San Francisco

Reporting to: Marcie Vu and Mark Terbeek

 

ABOUT GREYCROFT

Greycroft backs entrepreneurs building companies at key inflection points in the evolving AI-driven economy. Since 2006, we have managed over $3.3 billion and partnered with more than 400 founders, investing from pre-seed through scale. We partner with entrepreneurs striving to build category-defining companies across software, consumer brands, and sustainability. Some of our notable investments include Applied Intuition, Braintree, CharacterAI, Fetch, Hidden Road, Hippocratic AI, OpenAI, OpenEvidence, Pika, Prezent, Reken, Scopely, Shipt, Stability AI, ThreadAI, TogetherAI, Venmo, and Whatnot. Additional information can be found at greycroft.com

 

OBJECTIVE

We are looking for an Executive Assistant to join us onsite in San Francisco, providing dedicated support to two investment team partners in a high-velocity, high-stakes environment. You must be a thoughtful, professional communicator, hyper-organized, and skilled at prioritizing demands for two partners without missing a beat. We are seeking an individual who is calm under pressure, exercises excellent judgment and discretion with sensitive deal and firm information, and anticipates needs before being asked. The ideal candidate prioritizes the team over themselves, is enthusiastic about venture capital, and is passionate about driving efficiency for both partners and the broader firm.

 

RESPONSIBILITIES

Calendar & Schedule Management

  • Manage complex, high-volume calendars for two investment team partners, each with distinct scheduling needs
  • Proactively structure and prioritize time for meetings, travel, board commitments, and deal work
  • Anticipate scheduling conflicts and resolve them before they require the partners’ attention

Communications & Correspondence

  • Serve as a key point of contact for internal and external stakeholders, always exercising discretion and professionalism
  • Draft, manage, and triage correspondence with sound judgment on urgency and priority
  • Adapt communication style and approach to match each partner's preferences and working style

Travel & Logistics

  • Coordinate detailed, often fast-changing travel arrangements
  • Manage expense reporting and related administrative logistics

Cross-Functional & Firm-Wide Coordination

  • Balance individual partner priorities against broader firm-wide goals and deadlines
  • Partner with other members of the investment and operations teams to ensure alignment across the firm

Deal & Portfolio Support

  • Prepare briefing materials and background context ahead of founder, board, and LP meetings
  • Support diligence processes by coordinating calls, materials, and follow-ups
  • Coordinate board meeting logistics and ongoing touchpoints with portfolio companies where necessary

Confidentiality

  • Maintain the highest level of discretion when handling sensitive deal, financial, and personnel information

 

REQUIREMENTS

  • A minimum of 5 years of experience in an Executive Assistant role, preferably supporting C-level leadership within venture capital/private equity or relevant financial services industry
  • Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively
  • Strong written and verbal communication skills, with a high level of professionalism and discretion
  • Demonstrated ability to operate independently and proactively with minimal direction
  • Strong ability to manage ambiguity, exercising sound judgment when instructions are incomplete
  • Preference for AI fluency with the ability to seamlessly use the modern technology stack used by the firm, including but not limited to Microsoft Suite, Zoom, Slack, Dropbox, ChatGPT/Claude, etc.
  • High degree of discretion and trustworthiness in handling confidential information
  • A collaborative, team-first mindset with a strong sense of ownership and follow-through
  • Calm, even-tempered, and resilient under pressure
  • Bachelor's degree or equivalent experience in a related field is preferred

 

Total Compensation Range: $150-175K

Apply for this job

*

indicates a required field

Resume/CV*

Accepted file types: pdf, doc, docx, txt, rtf

Cover Letter

Accepted file types: pdf, doc, docx, txt, rtf

Education

Select...
Select...
Select...

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in Greycroft’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Select...
Select...
Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Select...

Voluntary Self-Identification of Disability

Form CC-305
Page 1 of 1
OMB Control Number 1250-0005
Expires 07/31/2029

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Select...

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.