Executive Assistant

At GREY,  we create Famously Effective ideas that move people, business, and the world forward – harnessing the power of creativity to solve business problems – for the world’s most influential brands. Our core values – creativity, unity, empathy, and service – power the work we do in each of our 25+ studios across six continents.

POSITION OVERVIEW 

The Executive Assistant provides confidential administrative support to the CEO for our NY Studio. Manages multiple tasks and conflicting priorities with accuracy and attention to detail. Completes projects and manages responsibilities with a focus on helping the CEO stay on top of tasks and goals. 

KEY RESPONSIBILITIES 

• Coordinate and manages CEO’s calendar, anticipating and proactively resolving conflicts to ensure time is used efficiently. 
• Ensure the executive leader is adequately prepared for meetings and with advanced documentation reviewed. 
• Analyze, assess, and prioritize information for the CEO in preparation for key meetings and/or potential action related to agency-wide matters. 
• Plan and execute special events and meetings, including arranging facilities and managing logistics. 
• Coordinate domestic and international travel arrangements to include accommodations, transportation, and meals. 
• Reconcile and submit expenses in Concur. 
• Establish and maintain effective working relationships with staff and stakeholders, including external clients. 
• Interprets requests and helps implement action, deciding whether the executive should be notified of important or urgent matters. 
• Responds to or routine non-routine, priority, or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of the CEO. 

WHAT YOU WILL NEED: 

• Must have at least seven years of experience as an administrative assistance at least three of which supporting a C-level executive. 
• Must operate with discretion with sensitive information in all contexts. 
• Excellent relationship management skills: ability to understand the players, their needs, their timelines, and treat them with dignity. 
• Excellent project management skills: ability to orient the players, the deliverables involved, the activities required to meet them, and the shared timeline to execute. 
• Excellent verbal and written communication skills: crisp, clear, kind. 
• Remains calm when plans change or go awry. 
• Anticipates needs and identifies challenges before they arise and the ability to solve for them or communicate barriers. 
• Ability to collaborate effectively with people all over the world and at all levels of accountability. 

WHO YOU ARE: 

• Creative: Putting together two things to create a third thing no one’s ever seen before 
• Productive: Acting on ideas to make things happen and get stuff done 
• Collaborative: Focused on the greater good versus personal gain 
• Adaptable: Ready and able to embrace change 

The base salary for this position at the time of this posting may range from $85,000 to $100,000. Individual compensation varies based on job-related factors, including location, business needs, level of responsibility, experience, and qualifications. We offer a competitive benefits package, click here for more details. 

We believe great work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach including required in-office days. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.

GREY is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.

Please be aware of the possibility of recruiting fraud. GREY does not conduct interviews via instant messaging platforms and will never request personal financial information such as bank account numbers, credit card information, or payment of any kind during the hiring process. All legitimate communication will come from an official @GREY.com email address. If you suspect fraudulent activity, please report it to us immediately. Stay vigilant and protect your personal information.