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Document Control Manager / Financial Analyst

New York City

 

Are you ready to make a meaningful impact? Do you thrive on tackling complex challenges and leveraging your technical expertise to drive results? Do you value working in a supportive and inclusive environment where your professional growth is a top priority? At Group PMX, you’ll have the opportunity to enhance your skills through comprehensive training, education, and in-house mentorship. We also encourage active participation in industry trade, business, and professional associations to keep you at the forefront of your field.

Key Responsibilities

  • Manage, upload, review, route, and maintain project documentation within MTA
  • Ensure documents are correctly tagged, version-controlled, and distributed to appropriate departments through Unifier workflows
  • Maintain document registers and logs, ensuring accuracy, traceability, and audit readiness
  • Monitor document status and follow up with internal and external stakeholders on overdue or missing documentation
  • Ensure compliance with MTA document control standards and procedures
  • Track, update, and maintain project KPIs related to cost, schedule, and document performance
  • Coordinate monthly report collection from consultants, contractors, and internal teams
  • Compile, validate, and generate monthly and ad hoc reports for management review
  • Support management dashboards and summary reports to ensure timely and accurate project visibility
  • Support the Cost Controller in tracking and processing Design-Build (DB) invoices
  • Verify invoice supporting documentation for completeness and alignment with contract requirements
  • Assist in maintaining cost logs, invoice registers, and financial tracking tools
  • Coordinate with finance, contracts, and project teams to resolve invoice-related discrepancies
  • Support the PMC team in tracking project control points, milestones, deliverables, and approvals
  • Assist in monitoring schedule compliance and progress against established project controls
  • Maintain logs for action items, approvals, and decision points
  • Provide documentation and reporting support for internal reviews, audits, and executive briefings

Required

  • Bachelor’s degree in Finance, Business Administration, Construction Management, Engineering, or related field
  • 3+ years of experience in document control, project controls, or financial support roles within capital projects or infrastructure
  • Hands-on experience with Oracle Primavera Unifier (or similar project management systems)
  • Strong proficiency in Microsoft Excel, Word, and reporting tools
  • Strong organizational skills with high attention to detail
  • Ability to manage multiple priorities in a fast-paced, deadline-driven environment

Preferred

  • Experience working on MTA, public sector, or transportation infrastructure projects
  • Familiarity with Design-Build (DB) project delivery
  • Experience supporting cost control, invoicing, and financial tracking
  • Understanding of project KPIs, reporting, and dashboard development

One Team. Shared Success.SM At Group PMX, we are more than just a project, program, and construction management company; we are a community of passionate professionals dedicated to delivering innovative solutions and creating collaborative environments that promote better project performance outcomes for our clients and partners. Our core purpose is to build, align, and coordinate high-performance teams around a "project-first thinking culture." We foster a “one team” environment where every team member, from entry-level to senior management, plays a crucial role in our success. 

With a portfolio of over 1,000 projects for public, private, and nonprofit owners in buildings, infrastructure, and energy markets, we have a proven track record. Our services are tailored to meet our clients where they are, providing the talent, tools, and technology they need to keep moving forward. Whether managing the execution of projects, offering a suite of support services, or advising during critical project phases, we continuously strive for excellence. Our efforts have been widely recognized, and in 2024, ENR New York named us on its list of Top Contractors for the fifth consecutive year. Group PMX is a certified MBE, DBE, SBE, and LBE firm.

Group PMX is a proud Equal Opportunity Employer

Salary: $220-250K

 

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