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Document Control Lead

New York City

Are you ready to make a meaningful impact? Do you thrive on tackling complex challenges and leveraging your technical expertise to drive results? Do you value working in a supportive and inclusive environment where your professional growth is a top priority? At Group PMX, you’ll have the opportunity to enhance your skills through comprehensive training, education, and in-house mentorship. We also encourage active participation in industry trade, business, and professional associations to keep you at the forefront of your field. 

 

Document Control Lead
Location: NYC On-site
Salary: $120-$140K

Position Summary

The Document Control Lead will oversee document management, records control, and compliance across large-scale transportation and programs. This role ensures the accuracy, integrity, and timely distribution of project documentation while supporting regulatory, quality, and contractual requirements. Working closely with project teams, consultants, contractors, and stakeholders, the successful candidate will drive document control best practices and process consistency across the program.

Key Responsibilities

  • Manage and maintain document control processes, standards, and workflows across multiple projects.
  • Oversee intake, distribution, tracking, and storage of project documentation, including RFIs, submittals, drawings, specifications, meeting minutes, and reports.
  • Ensure proper document naming conventions, metadata, version control, and records retention standards.
  • Coordinate document reviews and approvals between internal and external stakeholders.
  • Prepare and maintain document logs, transmittals, reports, and audit records.
  • Perform quality assurance reviews to ensure compliance with project and organizational standards.
  • Support audits, reporting requests, executive briefings, and document retrieval activities.
  • Administer and support document management systems such as SharePoint, Aconex, ProjectWise, Procore, eBuilder, or similar platforms.
  • Develop and maintain document control procedures, work instructions, and governance documentation.
  • Lead closeout documentation efforts, including as-builts, O&M manuals, turnover packages, and project archives.
  • Identify and implement process improvements to enhance efficiency and consistency across programs.

Qualifications

  • 5–10 years of document control, records management, or project administration experience supporting large-scale transportation, infrastructure, construction, engineering, or public-sector projects.
  • Strong understanding of document control practices, version control, metadata management, and records retention requirements.
  • Experience with SharePoint and/or enterprise document management systems (EDMS) such as Aconex, ProjectWise, Unifier, eBuilder, or Procore.
  • Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
  • Excellent organizational, communication, and stakeholder management skills.
  • Ability to manage multiple priorities in a fast-paced, deadline-driven environment.
  • Demonstrated experience developing procedures, work instructions, governance documents, or management plans.
  • Strong attention to detail and commitment to quality and accuracy.
  • Ability to work onsite four days per week.

Preferred Qualifications

  • Experience supporting transportation, transit, rail, or other major capital programs.
  • Experience working with public agencies, government entities, or regulated environments.
  • Associate’s or Bachelor’s degree in Construction Management, Engineering, Business Administration, or a related field.
  • Familiarity with regulatory documentation, permitting, environmental compliance, or project closeout processes.

 

One Team. Shared Success.SM At Group PMX, we are more than just a project, program, and construction management company; we are a community of passionate professionals dedicated to delivering innovative solutions and creating collaborative environments that promote better project performance outcomes for our clients and partners. Our core purpose is to build, align, and coordinate high-performance teams around a "project-first thinking culture." We foster a “one team” environment where every team member, from entry-level to senior management, plays a crucial role in our success.  

With a portfolio of over 1,000 projects for public, private, and nonprofit owners in buildings, infrastructure, and energy markets, we have a proven track record. Our services are tailored to meet our clients where they are, providing the talent, tools, and technology they need to keep moving forward. Whether managing the execution of projects, offering a suite of support services, or advising during critical project phases, we continuously strive for excellence. Our efforts have been widely recognized, and in 2025, ENR New York named us on its list of Top Contractors for the sixth consecutive year.

Group PMX is a certified MBE, DBE, SBE, and LBE firm. 

Group PMX is a proud Equal Opportunity Employer 

 

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