Executive Assistant
Summary
We are seeking a highly organized, detail-oriented Executive Assistant to support our CEO and leadership team with daily administrative tasks as well on ongoing projects and to ensure the smooth operation of our office. The ideal candidate will have excellent communication skills, a proactive attitude, and the ability to multitask in a fast-paced, fluid environment.
Job description
- Provide general administrative and clerical support to management, such as meeting support, calendar and scheduling assistance
- Schedule and coordinate meetings, appointments, lunches and travel arrangements.
- Prepare and modify documents, including correspondence, reports, emails and presentations.
- Assist other administrative functions (Finance and HR) with tasks like time keeping
- Maintain supplies inventory and place orders when necessary, as well as assisting in receiving
- Manage and maintain the physical office
- Documents, meeting minutes, action items
- Manage visits
- Support other departments and team members as needed
- Other duties as assigned
Required qualifications
- High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
- Proven experience as an administrative assistant or in a related role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Excellent time management skills and ability to multitask and prioritize work.
- Self-starter, team player, with a positive attitude
- Attention to detail and problem-solving skills.
- Professional demeanor and strong interpersonal skills.
- Ability to handle confidential information with discretion.
Desired characteristics
- Experience with office management systems and procedures.
- Familiarity with booking international travel
- Prior experience managing a small office or leadership team
A successful candidate will possess equal measures of creativity and passion, technical and interpersonal skills, and a drive and willingness to push the boundaries of blade innovation and technology development. The work environment at GWT creates opportunities for collaboration on projects with team members from multiple disciplines and backgrounds, where all perspectives and viewpoints are valued and respected.
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