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Office Manager

Winter Park, Florida

Summary:

The Office Manager is responsible for delivering comprehensive administrative and operational support to the Florida office. This role ensures a well-organized, efficient, and professional workplace environment while supporting the broader Florida team through coordination of office operations, facilities, logistics, and employee experience initiatives.

Responsibilities:

  • Oversee day-to-day office operations and serve as the primary point of contact for property management and building services.
  • Coordinate all facilities-related needs, including maintenance, utilities, janitorial services, mail operations, and safety compliance.
  • Maintain a clean, organized, and fully functional office environment, proactively identifying and addressing issues.
  • Manage purchasing, budgeting, and inventory for office supplies, kitchen items, and other workplace essentials.
  • Provide administrative support to the Florida team, including managing calls, scheduling meetings, preparing materials, and responding to general office requests.
  • Partner with IT to support office technology and infrastructure, including workstation setup, conference room functionality, and coordination of technical needs.
  • Coordinate employee experience initiatives such as wellness programs, office events, volunteer opportunities, and engagement activities.
  • Communicate office-related updates, policies, and procedures to employees.
  • Coordinate logistics for meetings, visitors, and internal events.
  • Provide backup reception and administrative coverage for the Boston office as needed.

Qualifications:

  • 2–5 years of experience in office management, workplace operations, administrative support, or a related field.
  • Experience coordinating vendors, facilities, or office services.
  • Strong organizational skills with the ability to manage multiple priorities and adapt in a fast-paced environment.
  • Excellent interpersonal and communication skills, with a customer-service mindset and a focus on employee experience.
  • High level of professionalism, discretion, and reliability.
  • Proficiency in Microsoft Office and comfort with workplace technology tools

 

This role is based in our Winter Park, FL office on a hybrid schedule - 4 days per week in-office, 1 day per week remote. 

GW&K Investment Management is an equal opportunity employer and provides equal employment opportunities to all associates and applicants for employment without regard to gender, race, color, national origin, ancestry, pregnancy, marital status, religion, age, disability, veteran status, sexual orientation, genetic information, or any other characteristic protected under applicable federal, state or local laws.

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