People Operations Specialist

Your wellbeing, our mission. Join a company shaping a healthier world.

GET TO KNOW US

At Wellhub we're revolutionizing workplace wellness. Our platform connects employees worldwide to the best partners for fitness, mindfulness, therapy, nutrition, and sleep—all in one simple subscription. Headquartered in NYC with team members in Europe, North America and South America, we’re on a mission to make every company a wellness company.

We believe work should be fulfilling, inspiring, and balanced. Here, you’ll find a team that values wellbeing, collaboration, and different perspectives, where passion and creativity push boundaries to create real impact. Your contributions will help shape a healthier, more balanced world for you and millions of people globally. 

Join us in redefining the future of wellbeing!

THE OPPORTUNITY

We are hiring a People Operations Specialist for our People team in US.

The People Operations team plays a critical role in driving operational efficiency, ensuring compliance with regional labor laws, and strategically enhancing the overall employee experience. In this role, you will execute all operational aspects of the employee lifecycle-from onboarding and leave processes to payroll and benefits-while serving as an advisor for operational improvements. Working closely with cross-functional teams like Finance, IT, and Talent Acquisition, you will help optimize workflows and ensure high-standard HR support aligned with our organizational goals.

YOUR IMPACT

• Manage and execute end-to-end People Operations processes throughout the employee lifecycle, ensuring all materials, systems, and documentation are updated, secure, and compliant with internal standards and regional legal requirements.
• Serve as a primary point of contact for Wellhubbers, local administrators, and external providers for benefits and EHS, optimizing workflows, aligning timelines, and ensuring smooth, accurate administration.
• Coordinate with Payroll and Finance teams to ensure accurate and timely sharing of monthly payroll data, proactively resolving discrepancies, and managing the invoicing process for People Ops services from receipt to payment schedule alignment.
• Oversee operational platforms and request management, monitoring JIRA to maintain rapid response times and maintaining data integrity across tools such as Workday, JIRA, and other core systems through timely approvals and document storage.
• Partner with the Global Mobility team to negotiate timelines and key deliverables, ensuring cross-team alignment, compliance, and smooth coordination for international movements.
• Monitor and analyze labor laws within the region to proactively update policies, align internal processes with regulatory shifts, and advise leadership on strategic adjustments for full legal compliance.
• Identify and lead continuous improvement initiatives by proposing innovative solutions, automating manual tasks, refining workflows, and collaborating across departments to boost operational efficiency.
• Live the mission: inspire and empower others by genuinely caring for your own wellbeing and your colleagues. Bring wellbeing to the forefront of work, and create a supportive environment where everyone feels comfortable taking care of themselves, taking time off, and finding work-life wellness.

WHO YOU ARE

• A People Operations professional with hands-on experience managing core HR operational processes, including payroll, benefits administration, and direct employee support.
• A compliance-minded expert with solid knowledge of regional labor laws and HR compliance requirements across the US.
• A process-oriented problem solver with demonstrated experience managing HR platforms and ticket-tracking systems like Workday and JIRA, maintaining high standards of data integrity and confidentiality.
• A collaborative communicator capable of managing vendor relationships and partnering effectively across cross-functional teams such as Finance, IT, Facilities, and Talent Acquisition.
• A proactive, detail-oriented professional holding a Bachelor’s degree in Human Resources, Legal, Business Administration, or a related field (preferred).
• A multilingual communicator who is fluent in English alongside the local primary language, enabling seamless collaboration with regional and global stakeholders.

We recognize that individuals approach job applications differently. We strongly encourage all aspiring applicants to go for it, even if they don't match the job description 100%. We welcome your application and will be delighted to explore if you could be a great fit for our team. For this specific role, please note that prior experience in People Operations lifecycle management (including payroll and benefits support) and regional HR/labor law compliance are mandatory requirements.

WHAT WE OFFER YOU

With thoughtful benefits, emotional wellbeing resources, and a culture that empowers you to take ownership of your role and your wellbeing, we create an environment where you can thrive in all dimensions of your life. 

In New York, California, Colorado, Massachusetts, and Washington, the annual base salary range for this role is $72,073 - $90,091. The base salary range for other locations may vary. Actual base salary will be dependent on geographic location, relevant experience, skills, qualifications and/or other job-related factors. In addition to base salary, this role is eligible to participate in either our annual bonus plan or a sales incentive plan, and our performance-based stock option program. 

Our benefits include:

WELLHUB: Free Gold-level membership with access to onsite gyms and studios, digital fitness programs, and online wellness resources for meditation, nutrition, mental wellbeing support, and more! Add up to three family members to your plan, ensuring access to wellness for those who matter most to you.

HEALTHCARE: Health, dental, and vision insurance. Access to telehealth, care concierge, and an Employee Assistance Program. 

FINANCIAL WELLNESS: Plan for your future with 401(k) match, short-term and long-term disability, and life insurance.

FLEXIBLE WORK: As a Flexible First company, we offer hybrid and remote options to give you the freedom to work in a way that suits you. The model for this specific role can be discussed with your recruiter and hiring manager. We offer all employees a one-time reimbursement to set up their home office equipment and a monthly work allowance to help cover the costs of working from home.

• Our US HQ is in New York City. We are currently set up to hire in California, Colorado, Connecticut, Florida, Georgia, Illinois, Massachusetts, Missouri, North Carolina, New Jersey, New Hampshire, New York, Pennsylvania, South Carolina, Tennessee, Texas, Utah, Virginia, Washington, and Wisconsin.

FLEXIBLE SCHEDULE: Flexibility for us isn’t just about where we work—it also means being able to shape how and when we get things done. Together with their leaders, employees define schedules that align with their time zones, team needs, and personal routines. 

PAID TIME OFF: We know how important it is to take time away from work to recharge. Employees receive a minimum of 25 days PTO per year with an additional day for each year of tenure (up to 5) in addition to annual holidays (including an extra holiday on your birthday!) 

PAID PARENTAL LEAVE: Welcoming a new child is one of the most special moments in your life. Take the time to be present and enjoy your growing family. We offer up to 12 weeks 100% paid parental leave to all new parents. For parents giving birth, we offer up to 18 weeks paid leave and a ramp-back period to return part-time while you get settled.

CAREER GROWTH: Access world-class platforms, participate in interactive sessions,  build your personalized development roadmap, and explore internal opportunities. We focus on continuous learning and feedback to support your journey toward personal and professional success. 

CULTURE: You’ll join a team of passionate people who come together to break boundaries, support each other, and create a meaningful impact in workplace wellness. We win together, building trust through open communication and a culture where every perspective matters. Learn more about our shared culture and values here. 

And to get a glimpse of life at Wellhub… Follow us on Instagram @lifeatwellhub and LinkedIn!

Diversity, Equity, and Belonging at Wellhub

We aim to create a collaborative, supportive, and inclusive space where everyone knows they belong. At Wellhub, we welcome and celebrate your authentic self.

Wellhub is committed to creating a diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, sex, gender identity or expression, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law.

Our commitment to inclusion also extends to how we recognize and reward our people. We’re proud to be Syndio Fair Pay Certified, reflecting our ongoing dedication to equitable and fair pay practices across our global team. Read more about it here.

#LI-REMOTE