Back to jobs
New

Project Specialist – Field Services

Remote

Company Overview:

Hanwha Convergence USA is a leading provider of O&M Servies for Solar and Energy Storage Systems, leveraging our industry-leading IT and engineering capabilities. In addition, we are a trusted smart factory solutions provider, supplying top-notch integrated control and monitoring systems. Our company is committed to bringing tomorrow’s dreams to life and creating a smarter world with our customers by adding value to technology.

Note for external recruiting firms: We are not accepting unsolicited resumes at this time. Please do not contact our employees regarding this position.

 

Position Summary:

 

The Project Coordinator, HVMV supports the planning and execution of CS and NCS projects across the portfolio by coordinating schedules, field resources, project logistics, budgets, procurement, documentation, and closeout activities. This role provides project teams and department leadership with accurate, timely visibility into project status, costs, risks, and resource requirements while helping ensure projects are executed efficiently and consistently. The position works closely with Field Operations, Project Management, Procurement, Finance, Commercial, customers, vendors, and subcontractors to support successful project delivery.

Essential Duties and Key Responsibilities:

  • Support field service teams with the planning, scheduling, execution tracking, and closeout of CS and NCS projects throughout the portfolio.
  • Maintain the portfolio master schedule and individual project schedules, including milestones, dependencies, outage windows, customer approvals, crew availability, equipment needs, long-lead materials, mobilization dates, and target completion dates.
  • Prepare and update weekly look-ahead schedules, project dashboards, action-item logs, risk and issue logs, milestone reports, and schedule variance summaries for department leadership and project managers.
  • Coordinate field resources and project logistics, including internal technicians, subcontractors, travel, lodging, rental vehicles, site access, shipping and receiving, tools, test equipment, material staging, mobilization, and demobilization.
  • Assist field team with project kickoff materials, scope breakdowns, work plans, task assignments, deliverable lists, meeting agendas and minutes, and follow-up on open actions.
  • Maintain project budget trackers and forecasts; track labor, overtime, travel, materials, equipment rentals, freight, and subcontractor commitments and actual costs; promptly report budget variances and emerging cost risks.
  • Support estimating and commercial administration by compiling cost inputs, routing CS/NCS approval packages, preparing purchase requisitions, establishing cost codes, tracking purchase orders, and maintaining change-order and billing support documentation.
  • Review expense documentation, vendor invoices, receipts, and purchase-order balances for completeness, correct project coding, and alignment with the approved scope and budget before routing for approval.
  • Coordinate procurement and vendor activities by requesting quotations, comparing pricing and lead times, supporting vendor onboarding, tracking submittals and purchase orders, and confirming delivery dates and material availability.

Essential Duties and Key Responsibilities (continued):

  • Administer project work orders and CMMS records, ensuring accurate scope, status, scheduling, labor, material, service-report, billing, and closeout information.
  • Maintain organized project files, including scopes of work, contracts and purchase orders, customer authorizations, schedules, MOP/JHA/QA documents, drawings, daily reports, service and test reports, photographs, signoffs, punch lists, and warranty records.
  • Schedule and coordinate internal and customer project meetings; publish concise status updates, meeting notes, action owners, and due dates; and follow up until assigned actions are closed.
  • Identify and escalate schedule conflicts, budget variances, resource constraints, material delays, site-access issues, scope changes, and other project risks to the responsible project manager or department leader.
  • Coordinate with Field Operations, HSE, Procurement, Finance, Legal, Commercial, site teams, customers, and subcontractors as required to support project execution.
  • Support project closeout by verifying completion documentation, tracking punch-list items, obtaining customer acceptance, reconciling final costs, assembling billing packages, documenting lessons learned, and archiving final records.
  • Help standardize and improve project controls, scheduling tools, budget templates, status reporting, logistics checklists, and CS/NCS workflows to improve portfolio visibility and execution consistency.
  • Perform other duties as assigned and provide support for short-notice or emergency projects when priorities change.

Other/Miscellaneous Tasks:

  • Coordinate with vendors and subcontractors to support competitive pricing, timely delivery, and compliance with project requirements.
  • Maintain accurate and confidential project, customer, vendor, and financial information.
  • Travel to project sites or company offices on an as-needed basis to support coordination, mobilization, and closeout activities.

Education and/or Experience Requirements:

·         Bachelor’s degree in Business Administration, Project Management, Construction Management, Engineering, or a related field preferred; equivalent combination of education and experience may be considered.

·         3+ years of experience in project coordination, project administration, project controls, field operations, construction, energy, or a related industry.

·         Experience supporting multiple projects simultaneously, including scheduling, resource coordination, procurement, cost tracking, and project documentation.

·         Experience working with project schedules, budgets, purchase orders, work orders, invoices, and project reporting.

·         Experience coordinating with field personnel, vendors, subcontractors, customers, and internal departments.

·         Experience in solar, BESS, power generation, electrical, industrial services, or other technical field-service environments is preferred.

o    Experience with CMMS, ERP, project management, scheduling, or financial systems preferred.

Physical Requirements / Work Environment:

·         Ability to remain seated and work at a computer for extended periods.

·         Frequent use of standard office equipment, including computers, keyboards, and communication devices.

·         Ability to communicate effectively in person, by phone, and through virtual meeting platforms.

·         Occasionally lift and move office materials weighing up to 20 pounds.

·         Ability to work in a fast-paced environment with changing priorities and deadlines.

·         Travel to customer and project sites, including occasional international travel, as business needs require.

·         Must be legally authorized to work in the United States.

 

COMPENSATION: $58,000 - $66,500 salary

 

Hanwha Convergence is proud to be an at-will Equal Opportunity Employer and prohibits discrimination against race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, pregnancy, citizenship, disability, protected veteran status and any other classification protected by applicable federal, state or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

We are committed to the full inclusion of all qualified individuals. As part of this commitment, Hanwha Convergence will provide reasonable accommodations to all qualified individuals with disabilities to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment. Please contact us to request accommodations.

Nothing in this statement shall imply implicitly or explicitly a guarantee of employment outside our at-will employment opportunity.

You may view your privacy rights by reviewing Hanwha Convergence Privacy Policy here or contacting our HR Team for a copy.

 

Create a Job Alert

Interested in building your career at Hanwha Convergence? Get future opportunities sent straight to your email.

Apply for this job

*

indicates a required field

Resume/CV

Accepted file types: pdf, doc, docx, txt, rtf

Cover Letter

Accepted file types: pdf, doc, docx, txt, rtf

Select...
Select...
Select...

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in Hanwha Convergence’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Select...
Select...
Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Select...

Voluntary Self-Identification of Disability

Form CC-305
Page 1 of 1
OMB Control Number 1250-0005
Expires 07/31/2029

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Select...

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.