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Transaction Coordinator - Portfolio

Remote - Eastern/Central

About Hazel Valley Homes

Hazel Valley Homes is redefining what it means to rent with care and trust. Our vision is simple yet powerful: Make renters proud of where they live through individualized care and attention. By empowering our team to make thoughtful, on-the-ground decisions for each unique home, we deliver exceptional service that meets the specific needs of our residents and communities.

We are a tight-knit, mission-driven team who value integrity, reliability, and local expertise, ensuring every decision is rooted in a deep understanding of the neighborhoods we serve. We hold ourselves to the highest standards of quality and strive to simplify the rental experience, allowing renters to focus on what matters most to them.

Hazel Valley Homes is growing fast, expanding beyond our St. Louis roots to bring our personalized approach to new markets. We’re looking for passionate individuals who want to be part of a dynamic, people-first company that prioritizes superior service and strong community connections.

We are seeking a detail-oriented and highly organized Transaction Coordinator to join our team and support the portfolio management group with a focus on portfolio real estate transactions. This role will primarily involve owning the data entry, compliance, and document management tasks associated with buying and managing properties within our portfolio.

The ideal candidate will have a strong understanding of transaction workflows, the ability to ensure adherence to compliance standards, and an exceptional attention to detail. This is an excellent opportunity to work in a dynamic environment and gain experience in real estate transactions while playing a key role in ensuring the smooth execution of portfolio-related deals.

Key Responsibilities:

  • Accurately input and maintain property transaction data and related files into internal systems and databases, ensuring all information is up-to-date and correctly recorded.
  • Track all stages of portfolio transactions and ensure that necessary documentation and approvals are in place at each phase.
  • Assist with preparation and management of due diligence documentation and ensure all relevant parties have access to necessary materials.
  • Review transaction files for compliance with internal policies, regulatory requirements, and contractual obligations.
  • Assist with post-transaction tasks such as the updating of portfolio systems and financial reporting.
  • Continuously assess current processes and recommend improvements to streamline transaction workflows, increase efficiency, and maintain data integrity.
  • Assist with out of office coverage and responding to external parties when necessary.

Required Qualifications:

  • Minimum of 1-2 years of experience in transaction coordination, real estate administration, or portfolio management (or equivalent experience).
  • Experience with real estate transactions, lease agreements, and compliance processes is highly preferred.
  • Ability to work one Saturday per month.
  • Extraordinary attention to detail with the ability to manage multiple tasks with short deadlines simultaneously in a fast-paced environment.
  • Excellent organizational and time-management skills.
  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and experience with transaction management software (e.g., Salesforce, Property Management Systems).
  • Familiarity with real estate compliance requirements, legal terminology, and standard transaction documents.
  • A proactive, solution-oriented mindset with a strong ability to anticipate and resolve challenges.

 

Why Join Hazel Valley Homes?

At Hazel Valley Homes, employees are encouraged to make a real impact every day. You’ll be part of a team that values your unique contributions and trusts you to make decisions that benefit residents and communities. Joining Hazel Valley Homes means being part of a mission-driven organization that puts people first—both renters and team members alike.

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