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Vendor Coordinator

Remote (East/Central)

About Hazel Valley Homes

Hazel Valley Homes is redefining what it means to rent with care and trust. Our vision is simple yet powerful: Make renters proud of where they live through individualized care and attention. By empowering our team to make thoughtful, on-the-ground decisions for each unique home, we deliver exceptional service that meets the specific needs of our residents and communities.

We are a tight-knit, mission-driven team who value integrity, reliability, and local expertise, ensuring every decision is rooted in a deep understanding of the neighborhoods we serve. We hold ourselves to the highest standards of quality and strive to simplify the rental experience, allowing renters to focus on what matters most to them.

Hazel Valley Homes is growing fast, expanding beyond our St. Louis roots to bring our personalized approach to new markets. We’re looking for passionate individuals who want to be part of a dynamic, people-first company that prioritizes superior service and strong community connections.

The Vendor Coordinator at Hazel Valley Homes supports the vendor management team by identifying, recruiting, and onboarding new vendors across operating markets. This role is focused on outbound communication—making calls, sending emails, and researching potential vendor partners to ensure a strong and compliant network. The ideal candidate is energetic, organized, and detail-oriented with strong communication skills and the ability to thrive in a remote environment.

Responsibilities

  • Conduct outbound calls and emails to identify and recruit new vendors.
  • Research potential vendors using online directories, referrals, and local databases.
  • Assist with the initial onboarding process by collecting required documents and credentials.
  • Track and update vendor information in internal systems.
  • Coordinate introductory calls between new vendors and Hazel Valley staff.
  • Support the Vendor Manager and Vendor Specialist with administrative and compliance tasks.

Qualifications

  • 1–3 years of experience in administrative support, vendor coordination, recruiting, or a related field.
  • Experience working with vendors or contractors in the construction, maintenance, or real estate industry.
  • Strong verbal and written communication skills.
  • Comfortable making outbound calls and conducting vendor outreach.
  • Detail-oriented with strong follow-up and organizational skills.
  • Proficiency in Microsoft Office and online research tools.
  • Experience with CRM platforms such as Salesforce.
  • Familiarity with NetVendor or similar vendor compliance systems.
  • Familiarity with vendor management platforms or contractor onboarding tools.
  • Basic understanding of construction or property maintenance terminology.

Benefits: 

  • Generous PTO to recharge and maintain a healthy work-life balance.
  • Paid maternity and paternity leave to support your growing family.
  • 401(k) program with matching to help you plan for a secure future.
  • Opportunities for professional growth and development in a fast-paced, innovative environment.
  • A supportive, mission-driven team that values collaboration and shared success.

Why Join Hazel Valley Homes?

At Hazel Valley Homes, employees are encouraged to make a real impact every day. You’ll be part of a team that values your unique contributions and trusts you to make decisions that benefit residents and communities. Joining Hazel Valley Homes means being part of a mission-driven organization that puts people first—both renters and team members alike.

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