Job Application for Clinical Intake Specialist - Clinical Research Trials at Headlands Research

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At Headlands Research, we are dedicated to enhancing clinical trial delivery within our communities. As a leading network of advanced clinical trial sites, we leverage cutting-edge technology and exceptional support services to broaden outreach and participation. Founded in 2018, our rapidly growing company currently operates 20+ sites across the US and Canada, with plans for further expansion.

The Role

Headlands Research is seeking a Clinical Intake Specialist who can combine their clinical expertise with strong communication skills to screen prequalified participants for clinical research studies. The ideal candidate will have prior experience working in a psychiatric practice environment, with active involvement in the care of these patients.

Duties/Responsibilities

Conduct virtual video and/or phone visits with potential participants to assess eligibility for clinical research trials based on study inclusion and exclusion criteria across multiple trials.
Collect and document detailed and comprehensive medical history, including but not limited to reviewing medical records, screening results, current and past diagnoses, medications, allergies, lifestyle habits, etc.
Utilize clinical judgment to determine if potential participants meet inclusion and exclusion criteria to move them forward to participate in the trial.
Accurately enter collected participant information into our Clinical Trial Management System (we use CRIO) while maintaining proper documentation practices
Coordinate with study site team members to schedule participant on-site screening appointments.
Answer participant questions , address concerns, and provide necessary information to potential participants

Requirements:

Master's degree in Psychology OR current and unencumbered license to practice as a Nurse Practitioner or Physician Assistant within the United States required.
Minimum of 5 years of work experience providing extensive care for psychiatric patients.
Familiar with diagnostic criteria and assessments to determine them per the DSM-5
Prior experience administering common psychiatric rating scales including but not limited to:
- Hamilton Depression Rating Scale (Ham-D)
- Hamilton Anxiety Rating Scale (Ham-A)
- Montgomery-Asberg Depression Rating Scale (MADRS)
- Mini International Neuropsychiatric Interview (M.I.N.I)
- Structured Clinical Interview for DSM Disorders-Clinical Trails (SCID-CT)
- Mini Mental State Exam (MMSE)
- Clinical Global Impression Scales (CGI-S, CGI-C, CGI-I)
Must be tech-savvy and able to seamlessly work in a fully remote position using multiple systems.
Highly experienced with EMRs; experience with Clinical Trial Management Systems preferred
Experience with a CTMS system, CRIO preferred
Excellent communication and interpersonal skills to build rapport with potential participants over the phone.
Strong attention to detail to accurately capture and record medical information.
Ability to navigate complex medical terminology and understand clinical research protocols, inclusion/exclusion criteria, and prohibited medications.
Knowledge of HIPAA regulations and Good Clinical Practice (GCP) guidelines
Strong oral, written, and interpersonal communication skills and ability to understand and apply protocol Inclusion and Exclusion criteria to each participant
Bilingual preferred

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Clinical Intake Specialist - Clinical Research Trials

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