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Talent Acquisition Specialist

Remote

At Headlands Research, we are dedicated to enhancing clinical trial delivery within our communities. As a leading network of advanced clinical trial sites, we leverage cutting-edge technology and exceptional support services to broaden outreach and participation. Founded in 2018, our rapidly growing company currently operates 20+ sites across the US and Canada, with plans for further expansion.

 

Talent Acquisition Specialist

The Role:

We are seeking a highly organized and detail-oriented Talent Acquisition Specialist to support our growing recruitment function across a multi-site clinical research network. This role will play a critical part in driving an efficient, high-quality hiring process by owning key administrative and coordination activities across both site-level and corporate hiring.

The ideal candidate thrives in a fast-paced environment, enjoys managing multiple priorities, and is passionate about delivering an excellent candidate and hiring manager experience.

 

Responsibilities:

  • Proactively source candidates for high-volume and hard-to-fill roles (e.g., Clinical Research Coordinators, site staff, and corporate positions) using job boards, LinkedIn, and internal databases
  • Build and maintain talent pipelines for recurring and evergreen roles
  • Partner with Talent Acquisition Partners to support targeted sourcing strategies
  • Conduct initial resume reviews and phone screens to assess basic qualifications, interest, and alignment with role requirements
  • Ensure candidates meet minimum qualifications before advancing in the process
  • Provide clear and timely feedback to recruiters on candidate quality
  • Own end-to-end interview scheduling across multiple sites, time zones, and hiring managers
  • Coordinate complex interview logistics, including panel interviews and rescheduling as needed
  • Ensure a seamless and professional candidate experience throughout the interview process
  • Maintain accurate and up-to-date candidate records in the applicant tracking system (Greenhouse)
  • Ensure all candidate activity, feedback, and hiring decisions are properly documented
  • Support reporting efforts by ensuring data accuracy and completeness
  • Assist with job postings and requisition management
  • Track candidate progress and follow up with hiring managers to ensure timely feedback
  • Support offer process logistics, including reference checks and background check initiation
  • Serve as a primary point of contact for candidates throughout the early stages of the hiring process
  • Provide timely communication and updates to ensure a positive candidate experience
  • Help identify opportunities to improve and streamline the hiring process

 

 

Requirements:

  • 1–3 years of experience in recruiting coordination, talent acquisition, or a related administrative role
  • Strong organizational skills with the ability to manage multiple requisitions and priorities simultaneously
  • Exceptional attention to detail and commitment to data accuracy
  • Excellent written and verbal communication skills
  • Experience with an applicant tracking system (Greenhouse preferred)
  • Proficiency in Microsoft Office, particularly Excel
  • Ability to work in a fast-paced, high-volume environment
  • Experience supporting hiring in clinical research, healthcare, or a multi-site organization preferred
  • Experience with marketing campaigns using Salesforce, Hubspot, or sourcing candidates from Indeed or LinkedIn Recruiter highly preferred
  • Familiarity with recruitment metrics and reporting preferred

 

Why Join Us

This is an opportunity to play a key role in scaling a growing clinical research organization while gaining exposure to full-cycle recruiting and talent acquisition strategy. You’ll work closely with experienced Talent Acquisition Partners and have the opportunity to grow your career within a high-impact function.

 

California Pay Range

$50,000 - $70,000 USD

 

 

Headlands Research will never ask a candidate for personal identifiable information (date of birth, social security number, driver’s license information, etc) via email or messenger tools, or for a financial deposit of any kind. 

Headlands Research is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, age, sex, national origin, disability status, genetic information, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. 

Need Assistance?

Headlands Research is committed to providing access and reasonable accommodation in its employment for individuals with disabilities. To request disability accommodation in the application process, contact recruiting@headlandsresearch.com for further assistance. Please note this is for individuals to request an accommodation as part of the application process and any other correspondence will not receive a response.

 

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