Job Application for Contracts Manager at Headlands Research

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At Headlands Research, we are dedicated to enhancing clinical trial delivery within our communities. As a leading network of advanced clinical trial sites, we leverage cutting-edge technology and exceptional support services to broaden outreach and participation. Founded in 2018, our rapidly growing company currently operates 20+ sites across the US and Canada, with plans for further expansion.

📍 Location: Remote (U.S.) | 🏢 Corporate | 🕒 Full-Time | ⚖️ Legal & Contracts Operations

Are you a detail-oriented contracts professional who thrives in a fast-paced, collaborative environment? Do you enjoy building efficient processes, partnering cross-functionally, and helping organizations operate smoothly and compliantly? Join Headlands Research, a leading integrated clinical trial network dedicated to advancing innovative therapies and improving patient outcomes.

We’re seeking a full-time remote Contracts Manager to support the administration and management of commercial agreements across our growing organization. This role is ideal for someone who enjoys balancing contract execution, operational efficiency, and stakeholder partnership while helping scale legal operations in a highly regulated industry.

Type: Regular Full-time Employee
Schedule: Mondays through Fridays
Pay Range: $95,000 – $115,000/yr, dependent upon relevant experience, education, and qualifications
Location: Remote (U.S.-based)
Reports to: General Counsel
Benefits: : Our benefits package for full-time employees includes health insurance (medical, dental, and vision), Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA), Paid Time Off (PTO), a variety of disability, accident, and life insurance options, as well as many more.

🚀 Why Join Us?

At Headlands Research, our work directly supports the development of innovative therapies that improve lives. As our organization continues to grow, we are investing in scalable, efficient legal and operational processes that empower teams across the business. In this role, you’ll have the opportunity to make a meaningful impact by helping streamline contract management, support compliance initiatives, and partner with stakeholders across a dynamic healthcare organization.

Responsibilities:

Draft, review, process, and manage routine commercial agreements, including NDAs, vendor agreements, independent contractor agreements, amendments, and renewals
Administer and maintain the company’s contract lifecycle management system (Ironclad), including intake workflows, approval routing, execution tracking, and repository management
Serve as a primary point of contact for internal stakeholders regarding contract requests, status updates, and contract process guidance
Track contract obligations, renewal dates, expirations, and key milestones to ensure timely follow-up and compliance
Maintain and improve contract templates, clause libraries, and supporting documentation aligned with company standards
Coordinate with outside counsel and internal legal leadership on agreements requiring specialized legal review, including data use and privacy-related agreements
Identify and escalate non-standard contract terms, legal risks, and policy exceptions appropriately
Support legal operations initiatives, process improvements, and best practices to enhance efficiency and scalability

Requirements:

Associate’s degree, Paralegal Certificate, Bachelor’s degree, or equivalent combination of education and experience
2+ years of experience as a Paralegal, Contracts Administrator, Legal Operations Specialist, or in a similar role
Experience managing routine commercial agreements and contract workflows
Experience using contract lifecycle management systems; Ironclad experience strongly preferred
Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously
Excellent written and verbal communication skills
Exceptional attention to detail, critical thinking, and problem-solving abilities
Experience supporting healthcare, clinical research, life sciences, or other regulated industries preferred
Familiarity with privacy, compliance, and data-related agreements highly preferred
Experience collaborating with outside counsel and legal service providers preferred
Experience contributing to process improvement or legal operations initiatives preferred

What Makes You Successful:

Solution-Oriented
Adaptable
Curious and eager to learn
Thoughtful decision-maker with strong critical thinking skills
Team-first mindset (“We over Me”)
Self-starter with strong initiative
Effective communicator who can build trust across teams

If you are highly organized, solutions-oriented, and excited to contribute to a mission-driven company making a difference in clinical research, we’d love to hear from you.

Remote Pay Range.

$95,000 - $115,000 USD

Headlands Research will never ask a candidate for personal identifiable information (date of birth, social security number, driver’s license information, etc) via email or messenger tools, or for a financial deposit of any kind.

Headlands Research is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, age, sex, national origin, disability status, genetic information, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Need Assistance?

Headlands Research is committed to providing access and reasonable accommodation in its employment for individuals with disabilities. To request disability accommodation in the application process, contact recruiting@headlandsresearch.com for further assistance. Please note this is for individuals to request an accommodation as part of the application process and any other correspondence will not receive a response.

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Contracts Manager

🚀 Why Join Us?

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