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Payroll Manager

Austin, Texas, United States; Remote, United States

HeartFlow, Inc. is a medical technology company advancing the diagnosis and management of coronary artery disease, the #1 cause of death worldwide, using cutting-edge technology. The flagship product—an AI-driven, non-invasive cardiac test supported by the ACC/AHA Chest Pain Guidelines called the HeartFlow FFRCT Analysis—provides a color-coded, 3D model of a patient’s coronary arteries indicating the impact blockages have on blood flow to the heart. HeartFlow is the first AI-driven non-invasive integrated heart care solution across the CCTA pathway that helps clinicians identify stenoses in the coronary arteries (RoadMap™Analysis), assess coronary blood flow (FFRCT Analysis), and characterize and quantify coronary atherosclerosis (Plaque Analysis). Our pipeline of products is growing and so is our team; join us in helping to revolutionize precision heartcare.

HeartFlow is a VC-backed company that has received international recognition for exceptional strides in healthcare innovation, is supported by medical societies around the world, cleared for use in the US, UK, Europe, Japan and Canada, and has been used for more than 350,000 patients worldwide.  

The Payroll Manager oversees the organization’s entire payroll process, ensuring accurate and timely preparation, distribution, and reporting of wages, overtime, taxes, and deductions in full compliance with federal, state, and local regulations.

The Payroll Manager, leadership role will involve collaborating with HR, Finance, and other departments to align operations with organization objectives and drive continuous improvements. The Payroll Manager will focus on delivering exceptional customer service by ensuring clear and timely communication with employees and promptly resolving payroll-related inquiries to all stakeholders.  The role will report to the Sr. Director of Accounting.

 Primary Responsibilities:

  • Manage the full cycle payroll process for North America and international employees, including payroll tax reporting, tax compliance, tax remittance and stock compensation
  • Drive best practices and process optimization as the subject matter expert in various payroll projects including process documentation and improvements, system changes, integrations, and implementations
  • Ensure processing of new hires, tranfers, promotions and terminations are accurate on on-time
  • Effectively resolve any payroll-related issues as they arise
  • Provide leadership in the coordination and implementation of the Payroll and HRIS systems including time and attendance system
  • Ensure adherence to tax regulations and reporting as well as compliance of Sarbanes-Oxley
  • Critically review and analyze payroll processes in order to recommend and implement changes leading to best practice operations
  • Manage regular preparation of relevant management reports; including weekly, monthly, quarterly and year-end
  • Communicate actively with Operations, Finance, HR and Benefits to review cross-departmental impact and reconcile data sharing
  • Establish and implement consistent payroll policies processes and procedures across the company
  • Document workflow and standard operating procedures
  • Review and process expense reports
  • Manage and work cross functionally on audits such as 401K, workers Comp and financial audits
  • Manage payroll staff
  • Other duties as assigned

Skills & Experience:

  • 5+ years of cumulative experience with US hourly and salaried payroll processing in multi-state and multi-entity
  • Bachelor’s degree in Business, Accounting or Finance or relevant years of experience required
  • International payroll experience
  • ADP payroll/KRONOS experience strongly preferred

Ideal candidates will also have:

  • Experience implementing new payroll platform a plus.
  • CPP certification
  • Advanced proficiency in Excel and other Microsoft Office products
  • Demonstrated ability to prioritize and meet deadlines
  • Ability to communicate effectively with others
  • Able to work in a fast-paced environment.
  • Problem solving mentality- seeks to understand and willing to problem solve.
  • High attention to detail and accuracy.

A reasonable estimate of the base salary compensation range is $119,000 to $185,000 per year, cash bonus, and stock options.

HeartFlow, Inc. is an Equal Opportunity Employer. We are committed to a work environment that supports, inspires, and respects all individuals and do not discriminate against any employee or applicant because of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. This policy applies to every aspect of employment at HeartFlow, including recruitment, hiring, training, relocation, promotion, and termination.
 
Positions posted for HeartFlow are not intended for or open to third party recruiters / agencies. Submission of any unsolicited resumes for these positions will be considered to be free referrals.

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