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Medical Affairs Project Manager

Remote, United States

HeartFlow, Inc. is a medical technology company advancing the diagnosis and management of coronary artery disease, the #1 cause of death worldwide, using cutting-edge technology. The flagship product—an AI-driven, non-invasive cardiac test supported by the ACC/AHA Chest Pain Guidelines called the HeartFlow FFRCT Analysis—provides a color-coded, 3D model of a patient’s coronary arteries indicating the impact blockages have on blood flow to the heart. HeartFlow is the first AI-driven non-invasive integrated heart care solution across the CCTA pathway that helps clinicians identify stenoses in the coronary arteries (RoadMap™Analysis), assess coronary blood flow (FFRCT Analysis), and characterize and quantify coronary atherosclerosis (Plaque Analysis). Our pipeline of products is growing and so is our team; join us in helping to revolutionize precision heartcare.

HeartFlow is a VC-backed company that has received international recognition for exceptional strides in healthcare innovation, is supported by medical societies around the world, cleared for use in the US, UK, Europe, Japan and Canada, and has been used for more than 350,000 patients worldwide.  

We are seeking a highly organized and detail-oriented Medical Affairs Project Manager to oversee and drive key medical education and medical affairs projects, ensuring they align with organizational goals and timelines. The ideal candidate will manage cross-functional teams, collaborate with stakeholders, and support the strategic objectives of the Medical Affairs department. #LI-DNI

Key Responsibilities:

  • Project Management: Track medical affairs projects, ensuring on-time delivery, effective resource utilization, and alignment with business objectives. This includes medical education programs, grants, metrics and salesforce.com projects.
  • Cross-functional Collaboration: Work closely with Medical Affairs, Compliance, Clinical, Marketing, and other teams to ensure project goals are met.
  • Stakeholder Engagement: Communicate with internal and external stakeholders, including the medical affairs team and the executive leadership team  to ensure project progress and compliance.
  • Budget Management: Manage department budget tracking, ensuring cost-effective execution and adherence from the medical affairs team.
  • Data Management & Analysis: Ensure proper collection, analysis, and presentation of education metrics.
  • Documentation & Reporting: Prepare and maintain project documentation, including progress reports, timelines, and meeting minutes.
  • Risk Management: Identify potential risks and develop strategies to mitigate them, ensuring minimal disruptions to project timelines and deliverables.

Qualifications:

  • Education: Bachelor’s degree.
  • Experience: Some experience of project management or program management within a Medical Affairs team.
  • Skills:
    • Strong project management and organizational skills.
    • Excellent communication and interpersonal skills.
    • Ability to work effectively across multiple teams and stakeholders.
    • Knowledge of AdvaM compliance standards and guidelines.
    • Proficiency in project management software (e.g., MS Project, Monday.com or similar tools).
  • Certifications (Preferred): PMP or similar project management certification.

A reasonable estimate of the base salary compensation range is $83,000 to $110,000 per year, cash bonus, and stock options.

HeartFlow, Inc. is an Equal Opportunity Employer. We are committed to a work environment that supports, inspires, and respects all individuals and do not discriminate against any employee or applicant because of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. This policy applies to every aspect of employment at HeartFlow, including recruitment, hiring, training, relocation, promotion, and termination.
 
Positions posted for HeartFlow are not intended for or open to third party recruiters / agencies. Submission of any unsolicited resumes for these positions will be considered to be free referrals.

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