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Staff Accountant

Remote, United States

Heartflow is a medical technology company advancing the diagnosis and management of coronary artery disease, the #1 cause of death worldwide, using cutting-edge technology. The flagship product—an AI-driven, non-invasive cardiac test supported by the ACC/AHA Chest Pain Guidelines called the Heartflow FFRCT Analysis—provides a color-coded, 3D model of a patient’s coronary arteries indicating the impact blockages have on blood flow to the heart. Heartflow is the first AI-driven non-invasive integrated heart care solution across the CCTA pathway that helps clinicians identify stenoses in the coronary arteries (RoadMap™Analysis), assess coronary blood flow (FFRCT Analysis), and characterize and quantify coronary atherosclerosis (Plaque Analysis). Our pipeline of products is growing and so is our team; join us in helping to revolutionize precision heartcare.

Heartflow is a publicly traded company (HTFL) that has received international recognition for exceptional strides in healthcare innovation, is supported by medical societies around the world, cleared for use in the US, UK, Europe, Japan and Canada, and has been used for more than 500,000 patients worldwide.  

The Staff Accountant will be responsible for overseeing and managing full-cycle AP and AP accruals for our US locations and international subsidiaries as well as assist with AR and revenue, while ensuring compliance with internal policies, processes, SOX controls, and maintaining effective communication with vendors and internal and external stakeholders. The Staff Accountant will report to the Accounting Manager.

In addition to overseeing day-to-day duties, the Staff Accountant is expected to be able to identify and suggest areas for process improvements and assist in the development and execution of new processes and procedures within their role.

Job Responsibilities:

  • Process and reconcile invoices and payments in a timely and accurate manner by performing full-cycle accounts payable processing, including two and three-way vendor matching, review invoices for accuracy, account coding, multi-currency management and payments, intercompany transactions, appropriate level of approvals and adherence to established guidelines or policies, to prevent errors, fraud and overpayments and maintain positive relationships with vendors
  • Coordinate with Purchasing to maintain vendor files, collecting W-9s for new vendor set up and accurate filing of check packages
  • Process weekly check runs, ACH and wire transfers to ensure timely payment to vendors including sales tax, review and ensure all payments are properly authorized and approved and any special handling instructions are followed
  • Prepare month-end accounts payable accruals and credit card accrual accurately and within critical deadlines to support financial statement preparation
  • Perform monthly balance sheet account reconciliations. Identify discrepancies and correct errors.
  • Prepare and send out 1099s
  • Assist the revenue and accounts receivable team with customer contracts review, cash applications, and preparation of revenue-related month-end close journal entries and monthly balance sheet account reconciliations
  • Research, resolve and respond to internal and external inquiries in a timely manner.
  • Support quarterly reviews and year-end audit and ensure compliance with external reporting requirements and internal controls
  • Coordinate with other groups on standardizing polices & procedures and ensuring consistency in their application, facilitating cross-functional collaboration and integration between the AP function and other business processes
  • Assist with identifying control lapses and implement procedures to rectify any detected operational weaknesses
  • Other duties as assigned

Skills Needed:

  • Solid experience with general ledger account coding
  • Proven ability to be a resourceful problem-solver
  • Advanced knowledge of Microsoft Excel
  • Solid understanding of accounting principles (debit/credit/general ledger)
  • Strong math skills and attention to detail
  • Is a team player and possesses the ability to work independently
  • Strong interpersonal and communication skills
  • Excellent time management and organizational skills in order to meet processing deadlines
  • Able to see the big picture and adapt to changing priorities in a fast-paced environment

Educational Requirements & Work Experience:

  • S. in Accounting or Finance or equivalent education and experience
  • Minimum of 5+ years’ relevant experience in accounts payable, accounts receivable and general ledger
  • Public company and SOX experience a plus
  • Prior experience with NetSuite preferred
  • Proficient in Word, Excel and other Microsoft applications

A reasonable estimate of the base salary compensation range is $80,000 to $110,000

Heartflow is an Equal Opportunity Employer. We are committed to a work environment that supports, inspires, and respects all individuals and do not discriminate against any employee or applicant because of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. This policy applies to every aspect of employment at Heartflow, including recruitment, hiring, training, relocation, promotion, and termination.
 
Positions posted for Heartflow are not intended for or open to third party recruiters / agencies. Submission of any unsolicited resumes for these positions will be considered to be free referrals.
 
Heartflow has become aware of a fraud where unknown entities are posing as Heartflow recruiters in an attempt to obtain personal information from individuals as part of our application or job offer process. Before providing any personal information to outside parties, please verify the following: A) all legitimate Heartflow recruiter email addresses end with “@heartflow.com” and B) the position described is found on our careers site at www.heartflow.com/about/careers/. 

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