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Customer Success Analyst

Rohnert Park, California; San Francisco, California

Heartflow is a medical technology company advancing the diagnosis and management of coronary artery disease, the #1 cause of death worldwide, using cutting-edge technology. The flagship product—an AI-driven, non-invasive cardiac test supported by the ACC/AHA Chest Pain Guidelines called the Heartflow FFRCT Analysis—provides a color-coded, 3D model of a patient’s coronary arteries indicating the impact blockages have on blood flow to the heart. Heartflow is the first AI-driven non-invasive integrated heart care solution across the CCTA pathway that helps clinicians identify stenoses in the coronary arteries (RoadMap™Analysis), assess coronary blood flow (FFRCT Analysis), and characterize and quantify coronary atherosclerosis (Plaque Analysis). Our pipeline of products is growing and so is our team; join us in helping to revolutionize precision heartcare.

Heartflow is a publicly traded company (HTFL) that has received international recognition for exceptional strides in healthcare innovation, is supported by medical societies around the world, cleared for use in the US, UK, Europe, Japan and Canada, and has been used for more than 750,000 patients worldwide.  

Heartflow is transforming how coronary artery disease is diagnosed and managed. The Heartflow platform, including the Heartflow FFRCT Analysis and Plaque Analysis, is used by hospitals, imaging centers, and physician practices across the country, and keeping those customers successful at scale is central to our growth. We are looking for a Customer Success Analyst to join the Strategic Analytics team and serve as the analytical engine behind our Customer Success and Support organizations.

In this role, you will own the data, models, and insights that help Customer Success leaders decide how to staff, where to focus, and what to fix. You will build headcount and capacity models, turn support ticket data into clear themes and root causes, track customer health and adoption across our site base, and deliver dashboards and analyses that leadership relies on. You will work closely with Customer Success, Support, Sales Operations, Finance, and Product, translating operational questions into rigorous analysis and practical recommendations.

We are an AI-forward analytics team. The ideal candidate is someone who already uses AI tools as a core part of how they work, from accelerating SQL and Python development to classifying and summarizing unstructured ticket data, and who is excited to help build the automated, AI-assisted workflows that will define how Customer Success operates at Heartflow.

Job Responsibilities:

  • Capacity & Headcount Planning: Build and maintain capacity models for Customer Success and Support teams, linking case volume, site growth, ticket demand, and handle time to staffing needs; support annual planning and in-year headcount decisions.
  • Support Ticket Insights: Analyze Salesforce case data to identify volume drivers, recurring issues, root causes, and trends by site, product, and issue type; translate findings into actionable recommendations for Support, Product, and Operations.
  • Support Operations Metrics: Define and track core operational KPIs such as ticket volume, first response time, time to resolution, backlog, SLA attainment, escalation rates, and workload distribution.
  • Customer Health & Retention: Develop and refine customer health scoring, adoption and utilization tracking, and early-warning indicators of churn or declining engagement; partner with CS leaders to prioritize proactive outreach.
  • Onboarding & Time-to-Value: Measure onboarding performance and ramp of newly launched sites, identifying where customers stall and what drives faster adoption.
  • Dashboards & Executive Reporting: Build and maintain Tableau dashboards and recurring reports for CS and executive audiences, with clear narratives on what changed, why, and what to do about it.
  • Salesforce Data & Process: Partner with Sales Operations and Salesforce administrators to improve case and account data structures, ticket categorization taxonomy, and data quality so the data supports reliable analysis.
  • AI-Enabled Analytics & Automation: Apply LLMs and AI tools to classify, cluster, and summarize ticket text and customer feedback; automate recurring reporting and data pipelines; and evaluate AI outputs for accuracy and consistency.
  • Ad Hoc Analysis: Lead deep-dive analyses on cross-functional questions, framing the problem, choosing the right method, and presenting findings to stakeholders at all levels.
  • Data Stewardship: Follow Heartflow data handling policies, including appropriate safeguards for any customer or patient-related information encountered in support data.

Skills Needed:

  • CS Operations Expertise: Hands-on experience in Customer Success or Support Operations, including capacity and workforce planning and deriving insights from support ticket data.
  • SQL: Advanced SQL skills and comfort working in a cloud data warehouse (Amazon Redshift or similar), including complex joins, window functions, and deduplication logic.
  • BI & Visualization: Strong experience building dashboards in Tableau or a comparable BI tool, with an eye for clear, decision-oriented design.
  • Salesforce Fluency: Deep working knowledge of Salesforce (Service Cloud and Sales Cloud), including the case and account data model, reports and dashboards, and extracting data for analysis; SOQL experience is a plus.
  • AI Fluency: Demonstrated, regular use of AI tools (e.g., Claude, ChatGPT, Copilot) to accelerate analysis, write code, and process unstructured text; familiarity with prompt design, semantic models, LLM-based classification, and validating AI-generated outputs.
  • Python: Working proficiency in Python (pandas or similar) for data wrangling, automation, and analysis; experience with text analytics or NLP techniques is a plus.
  • Modeling & Forecasting: Strong Excel and modeling skills, including scenario-based capacity and demand forecasting.
  • Communication: Ability to turn complex analysis into concise, compelling stories for both operational teams and senior leadership.
  • Ownership & Judgment: Self-directed, detail-oriented, and comfortable with ambiguity; able to define metrics carefully and push back when data does not support a conclusion.

Educational Requirements & Work Experience: 

  • Bachelor’s degree in a quantitative or analytical field such as Business Analytics, Economics, Statistics, Engineering, Computer Science, or equivalent practical experience.
  • 3-5+ years of experience in analytics, with at least 2 years supporting Customer Success, Support, or Customer Operations teams.
  • Proven track record building capacity or headcount models and support ticket analytics used to inform staffing and operational decisions.
  • Preferred: experience in medical device, healthcare technology, or B2B SaaS environments serving hospital or health system customers.
  • Preferred: experience with customer success platforms (e.g., Gainsight, ChurnZero) and customer survey or NPS programs.

The salary range for this position is $135,000 - $170,000 and cash bonus. #LI-Hybrid 

Heartflow is an Equal Opportunity Employer. We are committed to a work environment that supports, inspires, and respects all individuals and do not discriminate against any employee or applicant because of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. This policy applies to every aspect of employment at Heartflow, including recruitment, hiring, training, relocation, promotion, and termination.
 
Positions posted for Heartflow are not intended for or open to third party recruiters / agencies. Submission of any unsolicited resumes for these positions will be considered to be free referrals.
 
Heartflow has become aware of a fraud where unknown entities are posing as Heartflow recruiters in an attempt to obtain personal information from individuals as part of our application or job offer process. Before providing any personal information to outside parties, please verify the following: A) all legitimate Heartflow recruiter email addresses end with “@heartflow.com” and B) the position described is found on our careers site at www.heartflow.com/about/careers/. 

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