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Senior Operations Associate (2024-2025)

Staten Island Hebrew Public (829 Father Capodanno Boulevard, Staten Island, New York, NY)

Senior Operations Associate  

School: Staten Island Hebrew Public

Location: 829 Father Capodanno Boulevard, Staten Island, New York, NY

Start Date: Immediate

CMO Website: www.hebrewpublic.org 

Contact: jobs@hebrewpublic.org  

Why SIHP? 

SIHP is part of a small group of schools run by Hebrew Public: Charter Schools for Global Citizens. We are NOT a religious or Jewish organization (we know the word Hebrew can be confusing in that regard!).  We ARE a network of public charter schools that help children become global citizens who are great problem solvers, aware communicators, and lifelong learners who make a positive difference in the world around them. Join a community dedicated to making a meaningful impact—together, we’re building something extraordinary!

What you’ll love about us?

Great schools transform student lives. That’s why we support and reward you in your work. We offer a competitive compensation package with a base salary of $59,000 based on experience and qualifications.

Potential benefits* include:

  • Health Coverage: Medical: Employer covers 82% of premiums, Dental: Employer covers 80% of premiums, Vision: 100% covered by employer
  • Retirement: 5% Employer Match of your annual salary, capped at $6,000, dollar for dollar. No vesting period.
  • Additional Compensation: Opportunities for performance bonuses and additional stipends.
  • Wellness Matters: Mental health resources and employee assistance programs.
  • Perks for You: Student Loan counseling and discounts on wellness programs & gym memberships
  • Generous Paid Time Off: Enjoy 30+ holidays; 10 PTO days (10 month staff) and 20 PTO days (12 month staff)
  • Family First: 6 weeks paid parental leave for welcoming your new child. Eligible for up to 12 weeks of NY Paid Family Leave
  • Fertility Services: Coverage of fertility services and minimal out-of-pocket costs
  • Health Care & Dependent Care Flexible Spending Accounts: Up to $10,000 in HRA funds
  • Employer-Paid and Voluntary Life Insurance: AD&D benefit of one times salary up to a maximum of $100,000 (Minimum $50,000) through UNUM. This valuable benefit is provided at no cost to you.
  • Learn & Grow: Access to workshops, certifications, and ongoing professional development
  • Advance Your Career: University partnerships for certification.
  • Travel: Opportunities for global travel experiences.

*Benefits packages vary depending on the role.

What’s the role

We are looking for a driven Senior Operations Associate who is responsible for supporting the non-instructional operations of the school. The role is a member of the school’s operations team and helps maintain a friendly, safe, and professional school environment.

What you’ll do

Operations Management

  • Coordinates daily systems and procedures to ensure seamless execution of all school operations, including, parent communication, student transportation, data reporting, attendance, school food, school safety plans and facilities management

  • Train school staff on daily procedures by ensuring operational systems are implemented with fidelity by all staff members and by giving feedback to stakeholders when systems are not meeting school needs 

  • Manages the student record keeping systems in line with state rules and regulations, including health and safety laws

  • Manages student transportation including arrival, dismissal, and field trips

  • Manages the school’s food services program

  • Manages student transportation including arrival, dismissal, and field trips

  • Manages the school’s food services program

Operations Leadership

  • Train school staff on daily procedures by ensuring operational systems are implemented with fidelity by all staff members and by giving feedback to stakeholders when systems are not meeting school needs 

School Systems and Facilities Management

  • Manage the school’s supply and asset inventory

  • Manage the school’s food and transportation services by coordinating with service providers

Main Office

  • Supports vision to actualize a main office culture that provides high quality, warm, professional customer service to all stakeholders.

  • Main office duties include reception, printing & copying, mail and shipments, family communication, staff communication, filing, data entry, etc.

  • Provides the leadership team with administrative and ad hoc support as needed (e.g. organizing staff appreciation initiatives, coordinating surveys, coordinating professional development, etc.)

  • Contributes to the overall success of the school and the network by welcoming related, different, and new requests; remaining aware of the demands on others and volunteering to help without being asked, as appropriate/ possible

Staff Services & Support

  • Ensures the custodial staff are meeting expectation, such as physical safety compliance, cleaning, repairs, permits, events and physical climate

  • Ensures organizing, inventory, and restocking of supplies and materials

  • Coordinates usage & maintenance of machines (e.g. copiers, poster machines, laminators)

  • Assists with technology (e.g. liaising with our IT vendor, navigating mandatory systems, check-out and return of materials, tracking student and staff tech inventory, etc.)

  • Supports the Executive Director & Head of School with Calendar, Planning, & Communications

Student Services & Support

  • Coordinates services with external partners related to meals, transportation, safety, uniforms, etc.

  • Assists with non-instructional student systems and processes such as attendance, school-wide systems (breakfast, lunch, recess, and dismissal), family meetings and conferences, assemblies and more.

Student Enrollment & Data Management

  • Supports in all start-of-year enrollment and registration tasks

  • Manage student recruitment data systems: SchoolMint, ATS, etc.

  • Supports managing/maintaining Student Information and Communication Systems (ATS, PowerSchool, ParentSquare, OneCall, etc.)

Procurement

  • Maintains a system to order, purchase, receive, inventory and return (if necessary) goods to ensure the school staff and students consistently have everything they need to operate and achieve our mission

  • Completes all school orders in compliance with Hebrew Public’s protocols for order processing

  • Troubleshoots missing or incomplete orders and maintains communications with staff throughout the purchase cycle

Student Recruitment

  • Respond to calls and emails from prospective families about enrollment 

  • Support with parent teacher organization meetings and events to foster relationships with families

  • Provide support on outreach to local pre-ks and CBOs to support enrollment goals

  • Staff Events and tables outside of normal operating hours 

  • Any other duties as assigned by the school administration  and supervisor

Who you are 

  • Bachelor's degree preferred

  • 1 to 3 years of office experience required in a school setting.

  • Experience working with elementary school children is preferred, but not required.

  • Proficiency with computers, Google Suite, and Microsoft applications is required.

  • Demonstrated ability to fluently read, write, and speak in English

Our commitment

We are committed to building a team that reflects the communities we serve. Candidates of color and those from backgrounds that are underrepresented in school leadership roles are particularly encouraged to apply.  Don't meet every single requirement?  We know the confidence gap and imposter syndrome can get in the way of meeting spectacular candidates, so please don’t hesitate to apply — we’d love to hear from you.

If you need accommodations or assistance due to a disability, please reach out to us at jobs@hebrewpublic.org. This information will be treated as confidential and used only for the purpose of determining an appropriate accommodation for the interview process.

For more information please visit our websites below. 

CMO Website: www.hebrewpublic.org

School Website: https://hebrewpublic.org/schools/hla/ 

Apply today at jobs@hebrewpublic.org and be part of something extraordinary.

 

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