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Proposal Writer

Sterling, Virginia

Title: Proposal Writer
Company: Heven AeroTech
Location: Sterling, Virginia  
FLSA: Exempt

About Our Company:
At Heven AeroTech (Heven), we don’t just believe in the power of people—we build our success on it. As a recognized leader in hydrogen powered drones, we’ve earned recognition for creating a workplace where innovation thrives, collaboration is second nature, and every employee feels valued. Our culture is anchored in trust, and a shared commitment to excellence. We know that great organizations are built by extraordinary teams. That’s why we invest in your professional growth, offering robust training programs, leadership development opportunities, and a clear pathway for advancement. At Heven, your voice matters, your ideas are heard, and your contributions make a tangible impact.

Role Summary: 
The Proposal Writer is responsible for developing compliant, compelling, and technically accurate proposal content for U.S. Government solicitations, including RFPs, RFIs, RFQs, and BAAs. This role works closely with engineering, program management, capture teams, and subject matter experts to translate complex aerospace technologies, programs, and capabilities into persuasive proposal narratives that align with federal acquisition requirements. 

The Proposal Writer ensures all proposal materials meet solicitation requirements, evaluation criteria, and compliance standards while clearly articulating the company’s technical strengths, innovation, and mission impact. 

Essential Responsibilities: 

  • Write, edit, and format proposal volumes for federal aerospace and defense opportunities.
  • Translate technical aerospace concepts (UAS, avionics, propulsion, ISR systems, autonomy, etc.) into clear proposal language.
  • Develop narrative responses aligned with evaluation criteria, statement of work (SOW), and instructions to offerors.
  • Analyze solicitations to identify proposal requirements, evaluation factors, and compliance matrices.
  • Ensure all proposal sections adhere to FAR/DFARS requirements and agency guidelines.
  • Maintain compliance with formatting, page limits, and submission requirements.
  • Interview engineers, program managers, and SMEs to gather technical inputs.
  • Convert technical inputs into persuasive proposal narratives emphasizing performance, innovation, and mission relevance.
  • Coordinate with capture managers to align proposal messaging with win strategies.
  • Support development of win themes, discriminators, and value propositions.
  • Ensure proposal narratives reflect customer mission priorities and acquisition objectives.
  • Contribute to storyboard development and proposal outlines.
  • Perform technical editing, copy editing, and formatting across proposal volumes.
  • Ensure consistency in tone, terminology, and messaging.
  • Participate in color team reviews (Pink, Red, Gold, and White reviews).
  • Maintain proposal libraries, reusable content, and past performance narratives.
  • Track deadlines and coordinate inputs across internal teams.
  • Support proposal production and final submission. 

Qualifications & Experience: 

Required:

  • Bachelor’s degree in Technical Writing, Communications, Engineering, or related field.
  • 3–7+ years of experience writing U.S. federal government proposals in aerospace, defense, or technology sectors.
  • Strong understanding of FAR/DFARS proposal requirements and federal acquisition processes.
  • Demonstrated experience writing proposals for agencies such as DoD, NASA, DHS, FAA, or other federal agencies.
  • Ability to translate complex aerospace engineering concepts into clear written narratives.
  • Excellent writing, editing, and document organization skills. 

Preferred Qualifications: 

  • Experience supporting UAS/UAV, defense aviation, space systems, or advanced aerospace programs.
  • Familiarity with Shipley proposal processes or similar proposal methodologies.
  • Experience writing technical volumes, management volumes, and past performance sections.
  • Experience supporting IDIQ, OTA, SBIR/STTR, or BAA proposals.
  • Active or previously held U.S. security clearance. 

Physical Requirements: 

  • The ability to maintain a stable, upright seated or standing position for extended periods (typically 6–10 hours per day) without significant physical fatigue.
  • High-frequency use of fingers and wrists for data entry, complex coding, and navigating digital interfaces using keyboards and mice.
  • The capacity for "near-point" visual tasking, involving the ability to focus on high-resolution displays for long durations and process dense information without excessive eye strain 

Benefits Overview: 
Heven AeroTech offers a competitive benefits package designed to support the health, financial security, and overall well-being of our employees and their families. Benefits include medical, dental, and vision coverage, retirement plans, paid time off/sick, and additional protections such as critical illness, hospital indemnity, accident coverage, and short- and long-term disability.

Equal Employment Opportunity Statement: 
Heven AeroTech is an Equal Opportunity Employer and considers all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic under applicable law.

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