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Purchasing Associate
Title: Purchasing Associate
Company: Heven AeroTech
Location: Winchester, Virginia
FLSA: Non-Exempt
About Our Company:
At Heven AeroTech (Heven), we don’t just believe in the power of people—we build our success on it. As a recognized leader in hydrogen-powered drones, we’ve earned recognition for creating a workplace where innovation thrives, collaboration is second nature, and every employee feels valued. Our culture is anchored in trust and a shared commitment to excellence.
We believe great teams are built on individuals who are humble, hungry, and smart—those who put team success first, take initiative to continuously improve, and demonstrate strong interpersonal awareness. At Heven, your voice matters, your ideas are heard, and your contributions make a tangible impact as you grow through hands-on experience and collaboration across the team.
Role Summary:
he Procurement Specialist is responsible for managing the end-to-end purchasing process to ensure the timely and cost-effective acquisition of goods and services. This role supports operational success by sourcing suppliers, negotiating terms, and overseeing orders through delivery.
Success in this role also requires a humble, hungry, and smart mindset:
- Humble in building strong supplier and internal relationships, staying open to feedback, and continuously learning.
- Hungry in taking initiative, driving improvements, and proactively seeking better cost, quality, and delivery outcomes.
- Smart in communicating effectively, making sound decisions, and understanding how procurement actions impact the broader organization.
Key Responsibilities
- Prepare and send Requests for Quotation (RFQs) to suppliers
- Evaluate supplier quotes and negotiate pricing, terms, and delivery schedules
- Issue and manage purchase orders in accordance with company policies
- Maintain strong relationships with suppliers to ensure quality and reliability
- Track and follow up on orders to ensure on-time delivery
- Resolve any issues related to delays, discrepancies, or quality concerns
- Maintain accurate procurement records and documentation
- Collaborate with internal teams to understand purchasing needs and priorities
- Must be willing to work out of the Sterling, Virginia office a few days per week until the Winchester office is open
Required Qualifications
- Bachelor’s degree in Supply Chain Management, Business, or a related field (or equivalent experience)
- 2+ years of experience in procurement, purchasing, or supply chain operations
- Strong negotiation and communication skills
- High attention to detail and organizational skills
- Proficiency in procurement systems or ERP software preferred
Preferred Qualifications
- Experience working with multiple vendors and managing supplier relationships
- Ability to prioritize and manage multiple orders simultaneously
- Analytical mindset with a focus on cost optimization and efficiency
Physical Requirements
- Prolonged periods of sitting at a desk and working on a computer
- Frequent use of hands and fingers for typing, writing, and operating standard office equipment
- Ability to communicate effectively in person, over the phone, and via video conferencing
- Occasional standing, walking, bending, or reaching within an office or warehouse environment
- Ability to lift and/or move light items (up to 10–15 lbs) such as files, packages, or office supplies as needed
- Visual acuity to review documents, spreadsheets, and procurement systems on computer screens
- Ability to focus for extended periods while performing detailed, repetitive administrative tasks
- Occasional travel to supplier sites, warehouses, or internal facilities may be required
Benefits Overview:
Heven AeroTech offers a competitive benefits package designed to support the health, financial security, and overall well-being of our employees and their families. Benefits include medical, dental, and vision coverage, retirement plans, paid time off/sick, and additional protections such as critical illness, hospital indemnity, accident coverage, and short- and long-term disability.
Equal Employment Opportunity Statement:
Heven AeroTech is an Equal Opportunity Employer and considers all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic under applicable law.
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