Supply Chain Coordinator

Title: Supply Chain Coordinator
Company: Heven AeroTech
Location: Winchester, Virginia
FLSA: Non-Exempt

About Our Company:
At Heven AeroTech (Heven), we don’t just believe in the power of people—we build our success on it. As a recognized leader in hydrogen-powered drones, we’ve earned recognition for creating a workplace where innovation thrives, collaboration is second nature, and every employee feels valued. Our culture is anchored in trust and a shared commitment to excellence.

We believe great teams are built on individuals who are humble, hungry, and smart—those who put team success first, take initiative to continuously improve, and demonstrate strong interpersonal awareness. At Heven, your voice matters, your ideas are heard, and your contributions make a tangible impact as you grow through hands-on experience and collaboration across the team.

Role Summary:
The Supply Chain Coordinator is a key contributor to the efficiency, reliability, and responsiveness of Heven Aerotech's supply chain operations. This role is responsible for supporting the end-to-end flow of materials, components, and finished goods across the organization to ensure production continuity and customer delivery commitments are met. Reporting directly to the Director of Logistics, the Supply Chain Coordinator will manage day-to-day procurement and materials coordination activities, maintain supplier relationships, oversee inventory accuracy, and assist with inbound and outbound logistics. The ideal candidate is highly organized, detail-oriented, and capable of working cross-functionally in a dynamic aerospace manufacturing environment where quality, traceability, and compliance are essential. This position requires a proactive professional who can anticipate supply risks, resolve operational issues quickly, and contribute to continuous improvement efforts that strengthen supply chain performance, reduce cost, and support business growth. 

Essential Responsibilities:

• Coordinate the creation, issuance, and follow-up of purchase orders for raw materials, production components, tooling, and MRO supplies in alignment with production schedules, forecasted demand, and project requirements.
• Serve as a day-to-day point of contact for approved vendors and suppliers, helping to build strong working relationships that support quality, responsiveness, and dependable service.
• Monitor supplier performance across key measures such as on-time delivery, lead time adherence, quality performance, pricing, and responsiveness, and escalate issues when necessary.
• Source alternative or new suppliers as needed to support business continuity, cost competitiveness, and capacity requirements, while assisting with supplier qualification and onboarding processes.
• Work closely with internal stakeholders to ensure purchased materials meet technical specifications, quality standards, and aerospace compliance requirements.
• Track supplier commitments and proactively identify potential delivery delays, shortages, or cost impacts, communicating risks and recovery plans to the Director of Logistics and relevant teams.
• Support quote collection, bid comparisons, and purchasing analysis to improve sourcing decisions and supplier value.
• Maintain accurate inventory records within the company's ERP/MRP system, ensuring material transactions, receipts, issues, adjustments, and transfers are recorded correctly and in a timely manner.
• Perform regular cycle counts and reconciliation activities to identify discrepancies, investigate root causes, and improve inventory accuracy.
• Monitor stock levels, usage trends, reorder points, and safety stock requirements to ensure material availability while minimizing excess and obsolete inventory.
• Coordinate replenishment activities for purchased and stocked items to prevent shortages that could disrupt manufacturing or customer deliveries.
• Partner with warehouse and operations teams to ensure proper storage, identification, traceability, and handling of aerospace materials and components.
• Support physical inventory counts, internal audits, and inventory control initiatives designed to strengthen material accountability and system accuracy.
• Assist in managing nonconforming, damaged, or returned materials by coordinating with suppliers, quality, and warehouse personnel as needed.
• Coordinate inbound and outbound shipments, including scheduling, shipment tracking, carrier communication, and preparation of required shipping and receiving documentation.
• Assist with domestic and international freight activities, including commercial invoices, packing lists, shipping records, and other supporting documents as required.
• Collaborate with Engineering, Production, Quality, Finance, and Program Management to align supply chain activities with production priorities, program milestones, and customer commitments.
• Track open purchase orders and expedite critical material deliveries to support manufacturing schedules and prevent line-down situations.
• Resolve shipment discrepancies, receiving issues, invoice mismatches, and supplier fulfillment problems in a timely and professional manner.
• Support logistics planning for product deployments by helping coordinate packaging requirements, transportation arrangements, documentation accuracy, and export-related processes.
• Help ensure that logistics activities are executed in accordance with company procedures and applicable regulatory requirements.
• Generate and maintain recurring supply chain reports for the Director of Logistics, including updates on purchase order status, inventory health, supplier performance, and material availability.
• Assist with the preparation, monitoring, and analysis of key performance indicators (KPIs) such as on-time delivery, supplier lead time, inventory turns, stockout frequency, purchase price variance, and cost savings.
• Identify workflow inefficiencies, recurring supply issues, and process gaps, and recommend practical corrective actions to improve operational performance.
• Support Lean, Six Sigma, and continuous improvement initiatives focused on reducing waste, improving data accuracy, shortening lead times, and increasing service levels.
• Maintain a high degree of data integrity across ERP and supply chain systems by ensuring records are accurate, current, and properly documented.
• Participate in process documentation, standard operating procedure updates, and cross-functional improvement projects as assigned.

Qualifications & Experience:

Required:

• Bachelor’s degree in supply chain management, Business Administration, Operations, or a related field, or an equivalent combination of education and relevant experience.
• Minimum of 2 years of experience in supply chain, procurement, inventory control, logistics, or materials coordination roles.
• Working knowledge of ERP/MRP systems such as SAP, Oracle, NetSuite, or similar enterprise platforms.
• Strong analytical, organizational, and problem-solving skills with exceptional attention to detail and accuracy.
• Effective written and verbal communication skills, with the ability to work collaboratively across departments and with external suppliers.
• Ability to manage multiple priorities, meet deadlines, and adapt in a fast-paced, growth-oriented environment.
• Proficiency in Microsoft Office applications, particularly Excel, for reporting, tracking, and data analysis.

Preferred:

• Prior experience in aerospace, defense, aviation, or advanced manufacturing environments.
• Familiarity with ITAR, EAR, export controls, and regulated shipping/compliance requirements.
• APICS CSCP or CPIM certification, or active pursuit of professional certification.
• Experience supporting Lean manufacturing, Six Sigma, or continuous improvement programs.
• Knowledge of FAR/DFAR procurement requirements is a plus.
• Experience working with serialized, traceable, or compliance-sensitive materials is highly desirable.

Physical Requirements:

• Ability to sit, stand, and walk for extended periods throughout the workday.
• Ability to move between office, warehouse, production, and shipping/receiving areas regularly.
• Ability to occasionally lift, carry, push, or pull materials, inventory, and shipping items weighing up to 25 pounds; occasional lifting up to 40 pounds with assistance.
• Ability to perform frequent reaching, bending, stooping, kneeling, and climbing when conducting inventory audits, cycle counts, and material inspections.
• Ability to use a computer and standard office equipment for extended periods, including frequent keyboarding and data entry.
• Ability to read, interpret, and verify labels, inventory records, shipping documents, technical specifications, and ERP system data.
• Ability to safely operate or work around material handling equipment such as pallet jacks, hand trucks, and forklifts (training provided if required).
• Ability to travel throughout company facilities and warehouse locations to support inventory, logistics, and supplier-related activities.

Benefits Overview: 
Heven AeroTech offers a competitive benefits package designed to support the health, financial security, and overall well-being of our employees and their families. Benefits include medical, dental, and vision coverage, retirement plans, paid time off/sick, and additional protections such as critical illness, hospital indemnity, accident coverage, and short- and long-term disability.

Equal Employment Opportunity Statement: 
Heven AeroTech is an Equal Opportunity Employer and considers all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic under applicable law.