Job Application for Procurement / Contracts Intern at Heven AeroTech

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Title: Procurement & Contracts Intern
Company: Heven AeroTech
Location: Sterling, Virginia & Bingen, Washington
FLSA: Non-Exempt
Reports To: Procurement / Contracts Manager

About Our Company
At Heven AeroTech (Heven), we don’t just believe in the power of people—we build our success on it. As a recognized leader in hydrogen-powered drones, we’ve earned recognition for creating a workplace where innovation thrives, collaboration is second nature, and every employee feels valued. Our culture is anchored in trust and a shared commitment to excellence.

We believe great teams are built on individuals who are humble, hungry, and smart—those who put team success first, take initiative to continuously improve, and demonstrate strong interpersonal awareness. At Heven, your voice matters, your ideas are heard, and your contributions make a tangible impact as you grow through hands-on experience and collaboration across the team.

Role Summary
The Procurement & Contracts Intern will support Heven AeroTech's Procurement and Contracts functions by assisting with purchasing activities, supplier and vendor coordination, contract administration, and related documentation. This position provides hands-on experience in a fast-paced aerospace and technology environment and offers an opportunity to learn how procurement and contracts support engineering, manufacturing, operations, and business objectives.

Essential Responsibilities

Assist with day-to-day procurement activities, including purchase requests, purchase orders, and supplier communications.
Support the procurement team in obtaining and organizing supplier quotes, pricing, and related documentation.
Assist with vendor and supplier research, onboarding, and information maintenance.
Help maintain accurate procurement, contract, and supplier records.
Support contract administration activities, including tracking contract status, expiration dates, deliverables, and required documentation.
Assist with reviewing contracts and procurement documents for completeness and accuracy under the direction of procurement and contracts personnel.
Maintain procurement and contract trackers, spreadsheets, and reports.
Assist with invoice, purchase order, and receiving documentation to support the procure-to-pay process.
Conduct research and analysis to support sourcing, supplier evaluations, and procurement initiatives.
Assist with preparing reports, presentations, and other materials for procurement and contracts activities.
Collaborate with Finance, Engineering, Operations, Legal, and other cross-functional teams as needed.
Maintain confidentiality when handling supplier, pricing, contract, and company information.
Follow company policies, procedures, purchasing requirements, and applicable compliance standards.
Perform other duties and special projects as assigned.

Qualifications & Experience

Required

Currently enrolled in or recently graduated from an accredited college or university pursuing a degree in Supply Chain Management, Procurement, Business Administration, Finance, Accounting, Economics, Contract Management, or a related field.
Strong organizational skills and attention to detail.
Strong written and verbal communication skills.
Ability to analyze information, identify discrepancies, and maintain accurate records.
Proficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook.
Ability to manage multiple priorities and meet deadlines.
Ability to handle confidential and sensitive business information with professionalism and discretion.
Ability to work independently and collaboratively in a team environment.
Eagerness to learn and contribute in a fast-paced environment.

Preferred

Coursework or experience in procurement, supply chain management, contracts, business law, finance, or accounting.
Familiarity with purchase orders, vendor management, contracts, or sourcing activities.
Experience using ERP, procurement, contract management, or other business systems.
Experience with Excel functions, PivotTables, or data analysis.
Previous internship, work experience, student organization, or academic project related to procurement, contracts, supply chain, or business operations.
Interest in aerospace, technology, manufacturing, or government contracting.

Physical Requirements

Prolonged periods of sitting and working on a computer.
Frequent use of hands and fingers for typing and operating office equipment.
Ability to communicate effectively with team members, suppliers, and other stakeholders.
Ability to occasionally move throughout office, warehouse, manufacturing, or production environments.
Ability to lift and carry up to 15 pounds occasionally.
Ability to wear required personal protective equipment (PPE) when entering manufacturing or production areas.

Benefits Overview
Heven AeroTech offers interns valuable hands-on experience, mentorship from experienced procurement and contracts professionals, and exposure to the business operations supporting innovative aerospace technologies. Interns gain practical experience in procurement, supplier management, contracts, and cross-functional business operations while developing skills that support future career growth.

Equal Employment Opportunity Statement
Heven AeroTech is an Equal Opportunity Employer and considers all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic under applicable law

Posted Salary Range:

$19 - $20 USD

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This position requires candidates be U.S. citizens who are legally authorized to work in the United States without the need for employer sponsorship now or in the future. Do you meet this requirement?

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This position requires access to information that is subject to compliance with the International Traffic Arms Regulations ("ITAR") and/or the Export Administration Regulations ("EAR"). In order to comply with the requirements of the ITAR and/or the EAR, applicants must qualify as a U.S. person under the ITAR and the EAR, or a person to be approved for an export license by the governing agency whose technology comes under its jurisdiction. Please understand that any job offer that requires approval of an export license will be conditional on Heven AeroTech's determination that it will be able to obtain an export license in a time frame consistent with Heven AeroTech's business requirements. A "U.S. person" according to the ITAR definition is a U.S. citizen, U.S. lawful permanent resident (green card holder), or protected individual such as a refugee or asylee. See 22 CFR § 120.15. Some positions will require current U.S. Citizenship due to contract requirements. Can you provide documentation for the ITAR and EAR requirement above?

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As set forth in Heven AeroTech’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

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