Job Application for Accounts Payable Supervisor at Hillpointe

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WHY HILLPOINTE? Hillpointe is a fully integrated real estate development and investment management firm focused on developing market-rate workforce housing across the Sun Belt. Ranked at the top of NMHC's list of Builders and Developers, our team ensures best-in-class execution.

Built on its long and proven track record of real estate development, the firm’s investment approach is centered around its in-house general contracting expertise, enabling direct control of cost and delivery timeframe. For each project, Hillpointe directly controls land acquisition, land development, construction, procurement of building materials, asset management, and capital markets. This is more than just a job - it's a career-defining opportunity! At Hillpointe, you'll be part of a dynamic, innovative team that has tangible impacts on day-to-day operations and contributes directly to overall success.

Accounts Payable Supervisor

Directly assist the AP Manager in ensuring departmental processes are reviewed and followed by AP team members.

Essential Responsibilities:

Ensure all vendor invoices are processed, and payments are made promptly.
Manage receipt, verification, and coding of invoices to the appropriate expense and cost codes.
Directly review and process weekly departmental check runs.
Identify and review processing efficiencies (with AP Manager) to improve current procedures.
Work closely with corporate, property, and draw accountants to ensure efficient workflow processing.
Identify and investigate billing discrepancies by reconciling vendor accounts and monthly statements.
Review and maintain vendor files, including W9 & COIs.
Ensure proper maintenance, filing, and storage of all AP records.
Review and supervise AP staff.
Training new hires in processes and procedures.
Assist with mid-year and year-end staff performance evaluations.
Support team meetings.
Create and update SOPs for the AP team.
Monitor aging reports and manage the resolution of outstanding payment issues.

Qualifications & Abilities:

Bachelor's degree in Accounting, Business Administration, or closely-related.
2 years experience in a bookkeeping or accounting role, including at least 12 months of AP Process Management (purchase requisitions, invoice capture, invoice approval, payment authorization, payment execution, and reconciliation), financial reporting, audit coordination, and managing tax filings.
Demonstrated experience of building new procedures and processes to improve AP efficiency.
Demonstrated proficiency in accounting and ERP systems, including using QuickBooks, Procore, and SAP.

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Do you have at least 12 months of experience processing purchase requisitions?

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Do you have at least 12 months of experience with invoice capture/entry?

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Do you have at least 12 months of experience managing invoice approval workflows?

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Do you have at least 12 months of experience with payment authorization?

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Do you have at least 12 months of experience executing payments?

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Do you have at least 12 months of experience reconciling accounts payable?

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Have you directly supervised or led AP staff?

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Have you personally built or redesigned AP procedures?

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Have you written SOPs that measurably improved processing efficiency?

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Do you have direct experience reconciling vendor accounts?

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Do you have direct experience reconciling monthly vendor statements?

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Do you have direct experience investigating billing discrepancies?

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Do you have experience with financial reporting?

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Do you have experience with audit coordination?

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Do you have experience managing tax filings?

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Do you have experience maintaining vendor W-9s?

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Do you have experience maintaining vendor Certificates of Insurance (COIs)?

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Do you have advanced proficiency in Excel?

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Have you been responsible for processing weekly check runs?

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Have you been responsible for executing ACH payments?

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Accounts Payable Supervisor

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