Office & HR Coordinator

About Hive Media:

Hive Media redefines what it means to be a people-driven news and entertainment company. Our team focuses on creating and acquiring web properties, which allow us to build relationships with our readers, advertising partners and technology experts. We own and operate dozens of websites with highly verticalized content and use sophisticated technologies built in-house to deliver individualized experiences to our readers.

About the role:

Hive Media (an OpenWeb Subsidiary) is looking for a Office & HR Coordinator who thrives in a fun, dynamic, fast-paced environment. This person will manage the office's day-to-day operations for an office of thirty employees, provide HR support to multiple departments, manage payroll and cultivate an inclusive and collaborative culture. They must be organized, self-motivated, and able to take on various impactful tasks and projects.

What you’ll do:

• Champion Hive Media Group’s core values and company culture. 
• Create a warm, welcoming, and professional atmosphere in the office- this position will require you to come into the office 3 times a week.
• Serve as the primary point of contact between property management, third-party vendors, caterers, and event coordination. 
• Manage the office administration, including, but not limited to, tracking expenses, purchase requests, beverage/snack inventory, budgets for events and perks, creating office KPIs, running office errands, etc. 
• Work cross-functionally to oversee and manage the planning and execution of various company and team events (Leadership & employees’ offsites, Holiday parties, monthly happy hours, industry events, cross-functional team lunches, Lunch & Learns, etc)
• Coordinate the purchasing and delivery of employee gifts (new hires, anniversaries, weddings, baby gifts)
• Be the go-to person for communicating and driving various cultural initiatives and office functions
• Partner with the People, IT, and Ops teams to build and maintain a world-class onboarding process and employee experience, and support the teams with processes and systems administration.
• Support offboarding activities for exiting team members, including scheduling exit interviews, sending communications about last-day details, and summarizing exit interview data.
• Work with our finance team on basic AR/AP and expense reporting and tracking.

What you’ll bring:

• Prior office management experience working with HR, Finance, and senior executives within a fun, energetic startup environment
• Prior experience managing any outsourced services (ie, porter, cleaning services, repair services, etc.)
• Strong knowledge of new employee onboarding best practices and in building onboarding processes with HR teams
• A passion for building collaborative and inviting work cultures and planning awesome company events
• Experience in expense reporting, travel management, and supporting executive functions.
• A problem-solving mindset and a proactive drive to take on new projects, and a team-first mentality.
• High sense of creativity!

Nice to Have:

• Prior administrative experience at a tech company.
• Good understanding of California’s regulations & mandates 
• A good sense of Humor!

What You'll Get:

The salary range for this job is estimated at $60,000 to $70,000 per year. This takes into account the wide range of factors considered in making compensation decisions, including but not limited to skill sets, experience, training, and education. Additionally, this role is eligible for benefits, including:

• A work environment with talented, smart, and fun colleagues.
• Professional growth opportunities.
• Employer contribution towards Medical, Dental, and Vision premiums for all regular full-time employees and their dependents.
• 401(k) profit-sharing plan, with employer-paid contributions.
• Paid holidays each year.
• Unlimited PTO (paid time off).
• Fully stocked kitchen with gourmet coffee, healthy and indulgent breakfast foods, and snacks of all kinds.
• Daily catered lunches.
• Company-sponsored events and fully hosted summer and winter parties.

While performing the essential duties of the job, the employee will be required to talk or hear for frequent communication and the exchange of accurate information. The employee will frequently be required to stand or sit in a stationary position for long stretches of time. The employee will be required to use their hands/fingers and reach with their arms to operate computers and other office machinery.  Duties, responsibilities, and activities may change at any time, with or without notice. 

Hive Media Group LLC is proud to be an equal-opportunity employer committed to a diverse and inclusive work environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, disability, veteran status, or any other basis protected by law.