Office Manager

Founded in 2013, Home Chef is the leading meal solutions company with both a retail and online presence. Available online at homechef.com and in retail at more than 2,100 Kroger grocery stores, Home Chef is committed to inspiring and enabling more people to cook simple, delicious meals, no matter how busy they are.

In 2023, Home Chef introduced a new brand, Tempo! Tempo features a rotating selection of ready-to-heat meals delivered directly to your door. These meals are better-for-you versions of familiar favorites, designed to save you time and reduce stress while maintaining a healthy lifestyle. Our Tempo menu includes options that are protein-packed, fiber-rich, calorie and carb conscious, keto-friendly, and dietitian-approved.

Similar to our recipes, we recognize that variety is the spice of life, and therefore, our employees also bring their uniqueness and color to our fantastic team. We’re eager to work with humble team players and pragmatic next-level thinkers to innovate on Home Chef’s offerings.

The Office Manager coordinates and oversees administrative duties in an office and ensures that the office operates efficiently and smoothly. Responsibilities generally include working with building management, managing office supplies, overseeing other administrative staff, owning budgets, and supporting staff with administrative tasks like scheduling meetings. This person will need to be highly self-motivated, professional, and capable of managing work loads and prioritizing tasks in a fast-paced environment. This role will contribute to the efficiency of our business by providing personalized and timely support to the entirety of the office.

Detailed Responsibilities

Managing Office Operations

• Manage office supplies inventory and place orders as necessary
• Assist with office layout planning and office moves
• Provide administrative support as necessary, including scheduling group meetings, doing ad hoc research for stakeholders, and creating reports
• Identify opportunities for office management improvements, and design and implement new systems
• Manage relationships with vendors, service providers and building management
• Manage contract and price negotiations with office vendors and service providers 
• Participate actively in the planning and execution of company events
• Analyze and monitor internal processes

Manage Members of the Office Management Team

• Manage and support the office management team
• Oversee and support all administrative duties in the office and ensure that it is operating smoothly
• Allocate tasks and assignments to direct reports and monitor their performance
• Assign and monitor clerical, administrative, and secretarial responsibilities and tasks among office staff
• Ensure top performance of office staff by providing adequate coaching, feedback and guidance related to their performance 

Professional/Personal Assisting to Members of the Home Chef Executive Team

• Calendar management for the executive team (meetings, phone calls, interviews, etc)Meetings and offsite event management for executive team  (scheduling, purchases, etc)
• Managing expenses monthly via Expensify for all executive team corporate credit cards 
• Assist with miscellaneous projects as required for the executive team 

Manage Travel Program

• Monitor Travel Policy Compliance
• Create Travel Profiles
• Work with Travel Agent and Vendors secure best pricing across program

This position requires 0% travel.

Qualifications

The requirements listed below are representative of the knowledge, skill, and/or ability needed for this role. Reasonable accommodations may be made to enable individuals with disabilities.

• Completion of a four-year degree program
• Experience with GMail and Google Calendar scheduling preferred.
• 2-5 years of work experience in an administrative/office management role
• Must be available to respond to work related inquiries as needed on nights and weekends
• Strong organizational, time management skills, and ability to prioritize
• Must be a self-starter and driven
• Excellent communication and interpersonal skills
• Strong problem-solving skills and analytical abilities 

More About Us

To view the California Applicant Notice click here