Purchasing Administrator (Temporary - 18 Month Term)

Why Homes Alive Pets?

This isn't your average pet store. You'll feel it when you walk through our door. It's more than beautifully-designed locations and friendly staff – it's a belief in a higher standard for pet care. Our stores are community hubs – somewhere to come and share an experience with your pet.

You'll immediately notice a refreshing shopping experience at Homes Alive because we take a brand-agnostic, knowledge-over-upselling approach. Rather than pushing a certain product or feeling pressured to meet sales quotas, our team's attention is solely focused on getting to know you and your pet and empowering you to make confident decisions.

Our mission is to add value to every life. When we say every life, we include guests and their pets. Employees and co-workers. Brand reps and vendors. Even our communities.

There is life all around us, and it is our mission to add value qualitatively and quantitatively. In the qualitative sense, it is our mission to elevate every life as important and worthwhile. In the quantitative sense, and in the context of our business, it is also our mission to add value, discounts, and a fair balance of price and quality for our guests. This is how we will make a positive impact in our communities and world.

---

Job Title

Purchasing Administrator (Temporary position)

Direct Report

Purchasing Manager

Department

Purchasing

Location

5625 104 St NW Edmonton, AB T6H 2K1

Summary

The Purchasing Administrator is responsible for managing and coordinating the procurement of goods for the organization. Working as a part of a team, the Purchasing Administrator work closely with suppliers to secure the best prices and terms, and with internal departments to ensure that inventory levels are maintained and that products are ordered in a timely and efficient manner.

Other duties of a purchasing administrator include processing orders, updating inventory management systems, communicating with suppliers, and preparing reports for management. They play a critical role in ensuring the smooth operation of a business by ensuring that the right products are available at the right time and at the best possible cost.

The ideal Purchasing Administrator is highly attentive to detail, has strong communication skills, maintains a long and focused attention span, and is task oriented.

Qualifications

• 2+ years work experience in administration.
• Prior experience in purchasing is an asset.

Core Competencies

• Demonstrated administrative ability. Ability to prioritize and complete tasks in a timely and efficient manner.
• High attention to detail. Ability to accomplish a task while demonstrating a thorough concern for all areas involved, no matter how small.
• Strong communication. Ability to write and communicate effectively and with professionalism.
• Ability to remain calm and navigate through high stress situations.

Behaviour & Skills

• Excellent time management & organization.
• Excellent attention to detail.
• Excellent teamwork & collaborative abilities.
• Excellent problem solving & math skills.
• Capable of working alone and as part of a team.
• Enjoyment of routine & tasks.
• Trustworthy & positive attitude.
• High proficiency in Microsoft Office.
• Typing speed of 50-60 wpm.

Job Responsibilities

• Preparing inventory purchase orders.
• Investigating and resolving inventory and invoicing variances.
• Assisting with the preparation of monthly purchasing reports.
• Coordinating with vendors and logistics professionals to ensure timely delivery of orders.
• Contributing to the overall management of maximum and minimum inventory levels.
• Performing data entry and maintenance of database.
• Checking outstanding orders and invoices and coordinating with vendors and store warehouse staff to resolve any issues.

A Day in Life of a Head Office Administrator

Each day of a Purchasing Administrator is busy and dynamic. A typical day begins with you checking emails and voicemails and responding to urgent requests or inquiries from suppliers or store managers regarding inventory or orders. You will also review daily sales reports to determine which items are running low and need to be reordered. Monday and Tuesday are always particularly busy as these are the heaviest purchasing days each week. You will also regularly update the inventory management system so that the inventory levels you are working on are accurate and up-to-date.

Schedule

• Full-time (40 working hrs/week);
• In-office role
• This position is temporary for the duration of a current 18 month leave. At the end of the term, there may be opportunity to continue on in a permanent role.

Compensation

• $22.00 - $24.00. Wage is commensurate with experience

Benefits.

• Dental care
• Disability insurance
• Extended health care
• Life insurance
• Paid time off
• Vision care
• Staff discount