Senior Assistant - VN

Are you a self-driven person looking to advance your career as a high-impact player on a team? If so, we have an exciting challenge for you and your future!

Our culture is built on value commitments to innovation, quality, results, integrity, community, people, and collaboration that fosters a strong employee engagement, teamwork, safety and wellness. We offer a competitive benefits package that includes health, dental, vision, wellness programs, employee discounts, retirement plans, tuition reimbursement, ongoing development, advancement opportunities and more. 

Founded in 1846, today HP Hood is one of the largest and most trusted food and beverage manufacturers in the United States. Our portfolio of national and super-regional brands and licensed products includes Hood, Heluva Good, Lactaid, Blue Diamond Almond Breeze, Planet Oat and more.

Job Summary:

The Senior Administrative Assistant will provide support and service to ensure customer, team member and vendor satisfaction. The Senior Administrative Assistant does this by balancing inventory of supplies (semi-finished/finished goods) used for the Vernon Plant location.

This role is located in Vernon, NY with working hours of Monday - Friday, 7:30 am - 4:00 pm.

We are unable to offer relocation or sponsorship assistance for this position at this time.

Essential Duties and Responsibilities:
•    Goods issuing and goods receipts (GI/GR) of semi-finished/finished goods in SAP/EWM/Bulk Receiving Cockpit used in the production/manufacturing processes. 
•    Maintain daily data entry of the following processes: inventory adjustment, inventory scraps, daily production, UF skim, sludge, and DWPC.
•    Maintain monthly data entry reporting for the following processes: UF skim reporting and Market Administrator (MA) state reporting, to include but not limited to fruit sheets, stock pick sheets, manufacturing plant reports, daily inventory sheets and daily production sheets. 
•    Assist with internal and external audits as necessary. 
•    TECO final delivery of semi-finished and finished goods and process error report for review and reconciliation.
•    Backup to production planning.
•    Attend all required meetings and trainings assigned by your supervisor and required by the company. 
•    Maintain office security by following visitor procedures and controlling access via the reception desk (monitor spreadsheet, and create/monitor badge access for employees and visitors).
•    Proficiently use various computer programs (Excel, Word, EWM, Bulk Receiving Cockpit, SAP, etc.) to compile information and create reports.
•    Ability to train and back up other Sr. Administrative Assistants.  
•    Perform other clerical duties such as filing, photocopying, and faxing.
•    Work overtime, as needed, which will require an obligation from you to fulfill.
•    Understand and follow all safety procedures, always wear proper PPE, and never put yourself or other employees in harm’s way.
•    Support SQF by maintaining food safety and food quality through completing job tasks and maintaining the work area in a sanitary manner. 
•    Carry out all additional duties assigned by supervisor or management.

Education and Experience:

•    High School Diploma or equivalent.
•    Experience in inventory control processes and purchase order systems in a manufacturing setting. 
•    Experience in financial/accounting processes a plus. 

Skills and Competencies:
•    Excellent communication – verbal and written.
•    Proficient in Microsoft Office Suite to include Outlook, Excel, and Word. 
•    Able to apply moderate mathematical concepts to sufficiently handle job tasks.
•    Able to anticipate and solve routine problems.
•    Capable of handling time sensitive assignments simultaneously with strong sense of urgency.
•    Able to handle confidential information and communications.
•    Able to work independently and confidently within established procedures.
•    Ability to handle wide range of administrative and support-related tasks involving clerical, administrative function, research, and data entry.
•    Maintain a safe work environment at all times and immediately report and take appropriate action to correct a safety concern. 

Physical Demands:
•    Standing: Occasionally for short periods
•    Sitting: Long periods of time
•    Walking: Occasionally for short periods
•    Bending: Occasionally 
•    Twisting of Spine: Occasionally 
•    Lifting: Light (<30 lbs. occasionally)
•    Carrying: Light (<30 lbs. occasionally)
•    Pushing/Pulling: Light (<30 lbs. occasionally)

Work Environment:
•    Work is performed in an office environment with extensive use of the computer. This position also involves going out on the production and warehouse floor.
•    Factory environment.
•    Varying noise and heat levels. 

• Able to handle confidential information and
• Able to work independently and confidently within established
• Ability to handle wide range of administrative and support-related tasks involving clerical, administrative function, research, and data entry.
• Maintain a safe work environment at all times and immediately report and take appropriate action to correct a safety concern.

HP Hood is an Equal Opportunity Employer 

Female/Minority/Veteran/Disabled

"VERVRAA Federal Contractor"

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CCPA

For Applicants in Massachusetts - It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Employment is subject to verification of an applicant’s identity and eligibility for employment in the United States as required by immigration laws. We are unable to assist with sponsorship at this time.