HR Coordinator/Administrator

At Hudl, we build great teams. We hire the best of the best to ensure you’re working with people you can constantly learn from. You’re trusted to get your work done your way while testing the limits of what’s possible and what’s next. We work hard to provide a culture where everyone feels supported, and our employees feel it—their votes helped us become one of Newsweek's Top 100 Global Most Loved Workplaces.  

We think of ourselves as the team behind the team, supporting the lifelong impact sports can have: the lessons in teamwork and dedication; the influence of inspiring coaches; and the opportunities to reach new heights. That’s why we help teams from all over the world see their game differently. Our products make it easier for coaches and athletes at any level to capture video, analyze data, share highlights and more.

Ready to join us?

Your Role

• This role will work closely with employees, vendors, and internal stakeholders to ensure smooth HR operations, accurate data management on DarwinBox, and a positive employee experience. The ideal candidate has a strong foundation in HR administration, excellent communication skills, and a keen eye for detail, with the ability to manage multiple priorities in a fast-paced environment.

   

Employee Records, Compliance and File Maintenance:

• Assist with all internal and external HR-related inquiries or requests
• Maintain digital copies of employees records on DarwinBox/HR Folder
• Issue employment letters for all locations
• Review and respond background verification emails
• Assist with performance management procedures, including data management
• Coordinate training sessions and seminars logistics
• Produce and submit reports on general HR activity
• Assist with payroll and ad-hoc HR projects
• Support other assigned functions
• Manages systems of records and other HR systems.
• Maintain the integrity and confidentiality of human resource files and records.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Conducts audits to ensure state compliance is followed.
• Files documents into appropriate employee files.
• Prepares new-employee files; manages existing employee files, termed employee files

HR Support:

• Answers frequently asked questions from employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate level HR staff or management.
• Conducts new hire orientation and induction.
• Creation of RnR certificates relating to the KPI of Assist roles
• Performs customer service functions by answering employee requests and questions.
• Assists benefit administrator(s) with reconciling benefits plans, including anniversary gifts, vendor coordination, travel arrangements, PF, Assists with processing of tickets and terminations in the HR system.
• Manages HR mail, HR inbox and primary contact for #hr slack channel.
• Manages employee reference and verification requests.
• Assists and prepares employee correspondence as requested.

Admin Support:

• Vendor coordination for ordering anniversary gifts and retreat T Shirts
• Maintain quarterly requisition for anniversary gifts ordered and distributed
• Coordination with Hudlies on collection of anniversary gifts on a weekly / bi-weekly basis
• Manage travel and stay arrangements for guests traveling to India
• Look at retreat arrangements in association with Location Heads 

Project Work:

• Assists with planning and execution of special events such as benefits enrollment, merit and all other cyclical HR Processes.
• Performs other related duties as assigned

DarwinBox Tasks:

• Be the one point of contact for all queries related to DarwinBox
• Manage and maintain attendance and leave records on DarwinBox
• Registration of new employees and removal of exit employees from the record
• Partner  with the DarwinBox team to resolve HRMS related issues, enhancements and complaints

Must-Haves

• Graduate Degree
• Minimum 6 months experience in HR will be a plus. (not mandatory)

Nice-to-Haves

• Effective HR administration and people management skills
• Full understanding of HR functions and best practices
• Excellent written and verbal communication skills
• Works well under pressure and meets tight deadlines
• Highly computer literate with capability in email, MS Office, and related business and communication tools
• Fantastic organizational and time management skills
• Good negotiation and vendor management skills
• Strong decision-making and problem-solving skills
• Meticulous and attention to deta

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