Secretary (Education Industry)

We are hiring for one of Hong Kong’s most established and trusted educational consultancies, representing over 350 independent schools and universities in the UK.

They are looking for a Secretary to provide administrative/ secretarial support for the executive member in the team. This role involves handling a variety of tasks to support management and staff, maintaining organized records, and facilitating communication within and outside the organization. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Perform general office duties such as answering phones, responding to emails, and greeting visitors professionally.
• Prepare, edit, and maintain documents, reports, and correspondence; ensure accurate filing and record-keeping.
• Manage calendars, schedule appointments, and coordinate meetings, including arranging logistics such as room bookings and refreshments.
• Act as a point of contact between management, employees, and external stakeholders; relay messages and information promptly and accurately.
• Assist in organizing company events, meetings, or conferences, including coordinating travel arrangements when necessary.
• Handle sensitive information with discretion and maintain confidentiality at all times.

Qualifications

• Bachelor’s degree in business administration or a related field is preferred. Graduate from the UK is desirable but not a must
• Proven experience as a secretary, administrative assistant, or similar role; at least 3 years of relevant experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
• Excellent written and verbal communication skills
• Well-versed in English and Chinese, including Mandarin
• Strong organizational and time-management abilities.
• Ability to multitask and prioritize effectively.
• Professional demeanor and strong interpersonal skills.