Payroll Coordinator for CEE region

About Us:

Hyva Group is a leading global provider of innovative and highly efficient transport solutions for the commercial vehicle and environmental service industries. The company is committed to the development, production, marketing and distribution of components used in hydraulic loading and unloading systems on trucks and trailers. Its products are used worldwide across a range of sectors including transport, construction, mining, materials handling and environmental services providers.

Founded in 1979, the company is headquartered in Alphen aan den Rijn in The Netherlands and operates in more than 110 countries with over 3,500 employees around the world. The Hyva Group encompasses more than 30 subsidiaries globally, with an extraordinary sales and service coverage and 14 production facilities in Brazil, China, Germany, India, and Italy, with more than 20,000 customers.

Position Overview:

The Payroll Coordinator is part of the HR Shared Services team and is responsible for all payroll, pension, leave, insurance and other affiliated items for the countries with his/her scope based on the applicable SLA’s. A Payroll Coordinator plays a crucial role in managing and processing payroll activities within an organization. This position supports various HR projects in CEE country.

Main Responsibilities:

• Responsible for accurate monthly payroll processing & validation of payroll results in Poland and CEE country.
• Calculate statutory and occupational sickness payments, maternity, paternity. Handle benefit expenses, for example insurance fees and paid leave.
• Cooperates with Social Security Institution and Tax Office
• Maintain disability fund submission on e-Pfron and prepare reports for Statistical Office
• Assists in preparing the annual declarations PIT and insurance confirmation
• Answer all payroll questions and inquiries, taking messages when appropriate and ensuring follow up is taken to ensure a positive customer experience within the HR ticketing and support system.
• Responsible for payroll related Key Performance Indicators and reporting.
• Assist local management and HR colleagues with payroll, pension and insurance related administrative questions.
• Liaise with pension and insurance providers for operational issues: Maintain Social Security platform "Płatnik" and "ZUS PUE".
• Review and process timesheets and work records as required.
• Review and process leave records as required.
• Upkeep of overtime, benefits and bonus data.
• Reviewing payroll actuals.
• Assist HR related budget control in countries within assigned scope.
• Assist in audits related to payroll or payroll systems.
• Assisting the HR Delivery Coordinator if required.

Requirements:

• Bachelor's Degree in human resources, business administration, management science or other related discipline, or equivalent, relevant experience.
• Minimum 3 years of processing Polish payroll
• Functional knowledge in key HR competencies and processes including compensation, performance management, talent acquisition, payroll, benefits, hire-to-retire events, and learning & development.
• Excellent attention to detail and organizational skills, multi-tasking and time-management skills.
• Excellent communication skills (multilingual preferred).
• Intermediate/business level in English.

Nice to have:

• Experience with ServiceNow or other HR systems
• Experience with process transitions

What we offer:

• We care about ecology and are truly sustainable. Not only for the environment but also for social resources.
• We have a highly dynamic and very international work environment.
• We have Great Place to Work certified countries!
• We provide a competitive salary which is adjusted on an annual basis in case of good performance.
• We work hybrid and care about your work & life balance.
• You will find nice extras such as various company activities during the year.