Office Assistant

Position Summary

We are seeking a reliable and detail-oriented Office Assistant to support daily office operations on a temporary, part-time basis. This individual will help keep our office running smoothly by managing supplies, coordinating vendors, supporting employees, and ensuring a welcoming environment for staff and guests.

Key Responsibilities

1. Office Operations & Facilities Management

• Retrieve and distribute daily mail and incoming packages.
• Manage access cards for new hires and replacements.
• Keep office closets, storage areas, and shared spaces organized.
• Manage printers (paper and toner) and submit maintenance tickets.
• Oversee technology e-waste disposal and coordinate with vendors.
• Maintain office first aid kit and emergency safety plan.
• Manage office supplies inventory.
• Prepare, clean, and reset conference rooms as needed.
• Care for office plants.

1. Food, Beverage & Internal Meeting Support

• Coordinate food orders, catering, and lunch delivery platforms (e.g., Relish).
• Support office events, including setup and cleanup.
• Maintain coffee, cold brew, and water cooler stations.
• Order snacks, fruit, and kitchen supplies.
• Perform regular fridge cleanouts and load/unload dishwasher.

1. Administrative & Employee Support

• Forward building communications to employees.
• Manager visitor system and reserve internal and external meeting and conference rooms as needed for interviews and trainings.
• Greet and assist visitors and guests.
• Provide light administrative support, including basic scheduling tasks.

Qualifications

• Highly preferred: Prior experience in office administration or facilities.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks with a proactive, can-do attitude.
• Comfortable working independently and problem-solving in real time.
• Strong communication and interpersonal skills.

Additional Information

• This is a temporary, part-time position, onsite in downtown Boston (Government Center location). Desired hours 9-2pm with some flex.
• Physical requirements include occasional lifting of packages and supplies (up to 25 lbs) and being onsite regularly.