Billing Associate
The ICEE Company is the leader in frozen beverage industry, offering the most comprehensive frozen package and service network in the beverage and food service industry. As the largest subsidiary of J&J Snack Foods who provides branded snack foods to foodservice and retail supermarket outlets across the U.S. Its products include such icons as SUPERPRETZEL and Dippin’ Dots along with other key brands like LUIGI’S Real Italian Ice, The Funnel Cake Factory Funnel Cakes, and Hola Churros. J&J also has a strong presence in bakery providing cakes, cookies, and pies to some of the largest grocery and convenience retailers in industry. Our company continues to deliver record sales led by a talented team and a commitment to “Fun Served Here”.
POSITION SUMMARY:
The Billing Associate will report to the Accounts Receivable Manager. The Billing Clerk is responsible for supporting the Accounts Receivable department with various tasks to ensure the timely and accurate billing of local invoices. The billing clerk plays a crucial role in the maintaining of accurate customer balances.
ESSENTIAL FUNCTIONS:
- Billing of local invoices.
- Assemble all necessary information (e.g., order amounts, discount) to calculate invoices. Checking data input in the accounting system to ensure the accuracy of the final bill. Sending invoices to customers through various channels (EDI, email, etc.).
- Creating credits and debits for customers. Ensure proper authorization is followed for all credits and debits. Keeping accounting records current.
- Answering customer inquiries and addressing complaints related to bills. Maintaining proper filling of Bill of Ladings (BOL’s).
- Working internally with other departments to ensure accurate billing processes. Work with management to improve processes as needed.
COMPETENCIES:
To perform this job successfully, the Billing Clerk must be self-motivated, able to problem solve, detail oriented, and able to stay on task. The requirements listed below are representative of the knowledge, skill, and/or ability required.
- Excellent organization and time management skills.
- Must be an initiative-taker and be able to accomplish a versatile and evolving workload.
- Excellent in all forms of communication.
- Time management and workload efficiency skills.
- Persistence in finishing projects despite hindrances.
- Readiness to go the extra mile to avoid mistakes.
EDUCATION AND EXPERIENCE:
- Degree from an authorized institution in finance, business administration, accounting, or other closely related courses
- Experience in JD Edwards is preferred.
- Highly organized, with strong attention to detail.
- Being conversant with internal control procedures and concepts
- Experience in the use of data entry programs.
- Strong Excel skills.
- Ability to work in a team environment.
Disclaimer: This position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the team member. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.
EEO Statement: J&J Snack Foods Corp.is an equal opportunity employer and prohibits discriminatory employment actions against, and treatment of, employees and applicants for employment based on actual or perceived Federal, State and local laws that prohibit employment discrimination on the basis of race, color, age, national origin, ethnicity, alienage, religion or creed, gender, gender identity, pregnancy, marital status, sexual orientation, citizenship, genetic disposition or characteristics, disability or veteran's status, sex offenses, prior record of arrest or conviction, genetic information or predisposing genetic characteristic, status as a victim or witness of domestic violence, sex offenses or stalking and unemployment status.
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