Executive Team Assistant

We are seeking a highly organized and proactive Executive Team Assistant to support one of ICONIQ’s Firm Partners/Co-Founders within investment management team. This role will play a vital part in ensuring efficient operations by managing a wide array of administrative and strategic tasks. This opportunity sits within a collaborative, high-performing administrative team at ICONIQ Capital.

What You’ll Do:

• Manage a high-volume, fast-paced email inbox and assist with ghostwriting and message preparation.

• Coordinate a dynamic, ever-changing calendar and schedule, often across multiple time zones.

• Plan and execute complex domestic and international travel itineraries.

• Organize and track data and interactions using Outlook, Salesforce, and other tools.

• Lead logistical execution for broad outreach efforts, including gifting and campaigns.

• Process expense reports and manage gift/compliance tracking on behalf of the Partner / Co-Founder.

• Support the MTA Team in developing and implementing operational systems.

• Deliver timely, responsive support beyond traditional business hours as needed.

Ideal Candidate Background:

• 3+ years of experience in administrative roles; exposure to Private Equity, Investment Banking, or Consulting is a plus.

• Clear, confident communicator with excellent judgment and discretion.

• Energized by multitasking and managing competing priorities in a fast-paced environment.

• Technically proficient in Microsoft Office; experience with Salesforce and Monday.com is a bonus.

• Self-starter with a positive, can-do attitude—no task is too big or small.

• Curious and creative, always seeking process improvements and solutions.

What We Offer:

• Comprehensive medical, dental, and vision insurance.

• Life and disability coverage, plus family and mental health support.

• Fertility benefits and back-up childcare.

• Matching 401(k) program.

• Commuter benefits.

• Wellness and hybrid work stipends.

• Tuition reimbursement and support for professional development.

• Smart-casual dress code.

Location: Applicants are expected to work onsite in our New York City office in accordance with our hybrid working policy.

Compensation Range: ICONIQ is required by law to include a reasonable estimate of the salary range for this role, together with other compensation being offered such as a discretionary bonus, health insurance, and other perks. There are several factors taken into consideration in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. At ICONIQ, we apply a total reward philosophy where all aspects of compensation and benefits are taken into consideration in determining compensation terms. A reasonable estimate of the current pay range is $57.69 to $62.50 an hour, overtime eligible; $120,000 - $130,000 annualized, based on a standard 40-hour workweek for 52 weeks.

About ICONIQ

ICONIQ is a global investment firm elevated by an extraordinary community. With over $80B assets under management, we seek to build resilient investment portfolios, partner with inspired entrepreneurs transforming industries, manage our clients’ lives and legacies, and create uncommon opportunities across sectors and society. 

When you submit a job application as a prospective employee (“your” or “your”) of ICONIQ Capital LLC (“ICONIQ,” “we,” “us,” or “our”), we or our service providers may collect, use, disclose and otherwise process personal information about you. Personal information collected by the Greenhouse portal is subject to the Greenhouse's privacy policy, available here [https://www.greenhouse.com/privacy-policy] and ICONIQ’s Privacy Policies available here [https://www.iconiqcapital.com/privacy-policies]. 

Use of AI in the Application Process

We expect candidates to be fluent in using AI tools to enhance their work. You’re welcome to use AI in preparing your application where it adds value, but your materials must be accurate and reflect your own experience, judgement and voice.

We care most about how you think, what you’ve personally contributed, and how you use tools like AI to drive better outcomes. Strong candidates demonstrate both authenticity and leverage, using AI to elevate their work while maintaining clear ownership.

Throughout the interview process, you should be prepared to speak in depth about your experience and contributions in your own words.

Equal Employment Opportunity Statement:

We recognize that our people are our greatest strength, and the diverse skills and perspectives they contribute are integral to our success as a global organization. As an equal opportunity employer, we are deeply committed to fostering diversity and inclusion across our company. We do not tolerate discrimination based on any protected characteristic, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy, disability, or any other characteristic protected by law. Additionally, we provide reasonable accommodations to support applicants and employees with religious practices, mental health needs, physical disabilities, or other conditions requiring support.