Executive Assistant

The Opportunity: Executive Assistant

We are seeking an experienced and professional an Executive Assistant to support a Firm Partner / Co-Founder as part of their administrative team. This position will handle core administrative assistant duties as well as a wide array of other responsibilities including special ad hoc projects. Confidentiality, sound judgment, effective multitasking and a strong work ethic are imperative to success. The Executive Assistant will also collaborate closely with other members of the ICONIQ Support Team and other ICONIQ colleagues.

 

Principal Responsibilities:

• Proactively manage complex and high-volume email inbox, provide support on ghost writing and email management, and support handling of a dynamic calendar

• Support on travel planning and execution, periodically across different time zones
• Manage data entry, tracking and coordination for a variety of initiatives, including contact management in both Outlook and Salesforce, logging of prospect and client interactions, tracking team action items and ideas, and introductions made across the network
• Logistical organization for mass outreach efforts, including marketing sends, holiday gift/card campaigns, etc.
• Create and drive systems to elevate efficiency and effectiveness of administrative processes
• Managing compliance and gift recording on behalf of the firm’s Partner / Co-Founder
• Timely responsiveness outside of "regular" business hours
• Maintain and execute tasks independently

 

Qualifications:

• 3+ years of experience working in Private Equity, Investment Banking and/or Consulting environments strongly preferred, but not required
• Superior communication skills, unquestioned integrity, and the experience, confidence, and presence to work with all levels of the firm including external counterparts
• Highly motivated, self-driven, solution and detail-oriented
• Positive attitude, no task too big or too small
• Strong time management skills: ability to handle multiple concurrent assignments with a strong degree of accuracy and meet deadlines in a high-pressure environment
• Ability to think independently and provide creative solutions
• Proficient experience with Microsoft Office required, experience with Salesforce and Monday.com ideal, but not required

 

Location: Applicants are expected to work onsite in our New York City office in accordance with our hybrid working policy. New York, NY

 

Compensation Range: ICONIQ is required by law to include a reasonable estimate of the salary range for this role, together with other compensation being offered such as a discretionary bonus, health insurance, and other perks. There are several factors taken into consideration in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. At ICONIQ, we apply a total reward philosophy where all aspects of compensation and benefits are taken into consideration in determining compensation terms. A reasonable estimate of the current salary range is $120,000.00 - $130,000.00 together with a discretionary bonus, health insurance, paid time off, 401k participation with a company matching program, wellness stipend, personal education allowance as well as a commuter benefits program.

 

About ICONIQ Capital

ICONIQ Capital is a global investment firm elevated by an extraordinary community. With over $80B assets under management, we seek to build resilient investment portfolios, partner with inspired entrepreneurs transforming industries, manage our clients’ lives and legacies, and create uncommon opportunities across sectors and society. 

 

When you submit a job application as a prospective employee (“your” or “your”) of ICONIQ Capital LLC (“ICONIQ,” “we,” “us,” or “our”), we or our service providers may collect, use, disclose and otherwise process personal information about you. Personal information collected by the Greenhouse portal is subject to the Greenhouse's privacy policy, available here [https://www.greenhouse.com/privacy-policy] and ICONIQ’s Privacy Policies available here [https://www.iconiqcapital.com/privacy-policies]. 

 

ICONIQ Capital, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.  The Company is committed to complying with its obligations under the Americans with Disabilities Act and will make reasonable accommodations for qualified individuals with known disabilities as required by law.