Executive Assistant

We are seeking a highly organized and proactive professional to support a Firm Co-Founding Partner as part of their administrative team. This position will handle core personal and administrative assistant duties as well as a wide array of other responsibilities including special ad hoc projects. This role sits within ICONIQ Investment Management which strives to deliver exceptional investment portfolios by harnessing the differentiated capital and strategic strength of the ICONIQ community.

What You’ll Do:

• Liaise with the Family Office team, external partners, and outside boards on behalf of the Partner in a highly prompt and professional manner.
• Create and maintain a spreadsheet of seasonal tasks and vendor list; ensure completion at the appropriate time.
• Understand the geography of the Partner’s travels and research various activities, events, and travel destinations and homes.
• Process mail and coordinate with the Family Office and administrative team.
• Reconcile expenses; assist with bill paying and invoice tracking / management for the homes alongside the Family Office and administrative teams.
• Manage and update a current database that includes friends, business contacts, and relatives to include phone numbers, addresses, birthdays, and other special events.
• Prepare correspondence and ghost writing; includes drafting and editing emails and other communications on partner’s behalf.

Ideal Candidate Background:

• The ideal candidate is highly organized and detail-oriented with prior household management experience, as well as resourceful, discreet, and highly responsive, even outside of regular business hours.
• Candidates must have experience managing multiple properties.
• Travel Flexibility: Willingness to travel approximately 20% of the time to Los Angeles
• Tech Savvy: Comfortable with technology and able to manage digital calendars, communications, and travel apps
• Team Player: Someone who enjoys working closely with a supportive team, values collaboration, and thrives on building positive relationships with colleagues.

What We Offer:

• Comprehensive Medical, Dental and Vision Insurance.
• Life and disability insurance coverage as well as family and wellness benefits including mental health benefits, fertility benefits, and back-up childcare.
• A matching 401(k) program.
• Commuter Benefits program.
• Stipends to support wellness and hybrid working arrangements.
• We support employees who wish to pursue professional designations/certifications and offer tuition reimbursement in addition to an allocation for books and other supplies needed for an individual's coursework.
• Smart-casual dress code.

Location: Applicants are expected to work onsite in our New York office in accordance with our hybrid working policy.

Compensation Range: ICONIQ is required by law to include a reasonable estimate of the salary range for this role. There are several factors taken into consideration in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. At ICONIQ, we apply a total reward philosophy where all aspects of compensation and benefits are taken into consideration in determining compensation terms. A reasonable estimate of the current salary range is $120,000 - $130,000 together with the benefits listed above.

About ICONIQ Capital

ICONIQ Capital is a global investment firm elevated by an extraordinary community. With over $80B assets under management, we seek to build resilient investment portfolios, partner with inspired entrepreneurs transforming industries, manage our clients’ lives and legacies, and create uncommon opportunities across sectors and society. 

When you submit a job application as a prospective employee (“your” or “your”) of ICONIQ Capital LLC (“ICONIQ,” “we,” “us,” or “our”), we or our service providers may collect, use, disclose and otherwise process personal information about you. Personal information collected by the Greenhouse portal is subject to the Greenhouse's privacy policy, available here [https://www.greenhouse.com/privacy-policy] and ICONIQ’s Privacy Policies available here [https://www.iconiqcapital.com/privacy-policies]. 

Equal Employment Opportunity Statement:

We recognize that our people are our greatest strength, and the diverse skills and perspectives they contribute are integral to our success as a global organization. As an equal opportunity employer, we are deeply committed to fostering diversity and inclusion across our company. We do not tolerate discrimination based on any protected characteristic, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy, disability, or any other characteristic protected by law. Additionally, we provide reasonable accommodations to support applicants and employees with religious practices, mental health needs, physical disabilities, or other conditions requiring support.