Senior Administrative Assistant

The Senior Administrative Assistant will be central to ICONIQ Impact managing and maximizing complex high-level relationships internally and throughout ICONIQ’s network. They will manage calendars, coordinate travel, support execution of best-in-class events, handle confidential information, and contribute to special projects. This role sits within ICONIQ Impact which catalyzes collaborative philanthropy for effective giving at scale.

What You’ll Do:

• Track relationships diligently in Salesforce, using Salesforce reporting to ensure the team is maintaining strategic touch points and follow-up opportunities for client and partner engagement.
• Serve as a liaison between senior leaders and internal/external stakeholders, ensuring smooth communication and follow-ups.
• Act as Senior Administrative Assistant to Head of ICONIQ Impact, managing all calendar requests, meeting preparation and pro-active diary management.
• Synthesize notes from executive meetings and distribute them to internal stakeholders.
• Manage the general ICONIQ Impact email, responding to external inquiries with warmth and professionalism.
• Lead execution of certain donor materials and agreements, including email distribution and tracking completion.

Ideal Candidate Background:

• 5+ years of experience in an executive support role.
• Experience communicating across high-stakes and complex relationships.
• High emotional intelligence and professionalism in handling sensitive and confidential matters.
• Exceptional communication skills and ability to interact with stakeholders at all levels.
• Tech-savvy with proficiency in GSuite experience with Salesforce a plus.
• Ability to handle multiple tasks with accuracy and efficiency in a high-pressure environment.

What We Offer:

• Comprehensive Medical, Dental and Vision Insurance.
• Life and disability insurance coverage as well as family and wellness benefits including mental health benefits, fertility benefits, and back-up childcare.
• A matching 401(k) program.
• Commuter Benefits program.
• Stipends to support wellness and hybrid working arrangements.
• We support employees who wish to pursue professional designations/certifications and offer tuition reimbursement in addition to an allocation for books and other supplies needed for an individual's coursework.
• Smart-casual dress code.

Location: Applicants are expected to work onsite in our New York office in accordance with our hybrid working policy.

Compensation Range: ICONIQ is required by law to include a reasonable estimate of the salary range for this role, together with other compensation being offered such as a discretionary bonus, health insurance, and other perks. There are several factors taken into consideration in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. At ICONIQ, we apply a total reward philosophy where all aspects of compensation and benefits are taken into consideration in determining compensation terms. A reasonable estimate of the current pay range is $48.07 to $55.28 an hour, overtime eligible; $100,000- $115,000 annualized, based on a standard 40-hour workweek for 52 weeks.

About ICONIQ Capital

ICONIQ Capital is a global investment firm elevated by an extraordinary community. With over $80B assets under management, we seek to build resilient investment portfolios, partner with inspired entrepreneurs transforming industries, manage our clients’ lives and legacies, and create uncommon opportunities across sectors and society. 

When you submit a job application as a prospective employee (“your” or “your”) of ICONIQ Capital LLC (“ICONIQ,” “we,” “us,” or “our”), we or our service providers may collect, use, disclose and otherwise process personal information about you. Personal information collected by the Greenhouse portal is subject to the Greenhouse's privacy policy, available here [https://www.greenhouse.com/privacy-policy] and ICONIQ’s Privacy Policies available here [https://www.iconiqcapital.com/privacy-policies]. 

Equal Employment Opportunity Statement:

We recognize that our people are our greatest strength, and the diverse skills and perspectives they contribute are integral to our success as a global organization. As an equal opportunity employer, we are deeply committed to fostering diversity and inclusion across our company. We do not tolerate discrimination based on any protected characteristic, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy, disability, or any other characteristic protected by law. Additionally, we provide reasonable accommodations to support applicants and employees with religious practices, mental health needs, physical disabilities, or other conditions requiring support.