Executive Assistant

We are seeking a highly organised and proactive Executive Assistant with great attention to detail to support a Partner and two Principals in our London office. Confidentiality, sound judgment, effective multitasking and a strong work ethic are imperative to success. The Executive Assistant will work closely with the current Support Team in the London office as well as collaborating closely with the wider ICONIQ Growth Support Team.

What You’ll Do:

• Own and proactively manage multiple complex, changing, high-volume calendars across multiple time-zones.
• Proactively captures, enters, and manages upkeep of meeting notes, contacts and other relevant data in Salesforce and other systems to help build an institutionalized process.
• Coordinate any time tracking and reporting requirements as necessary with internal stakeholders.
• Proactively and strategically coordinate internal and external meetings, team events, and meeting materials.
• Provide additional administrative and team project support as needed.
• Take care to build rapport across the ICONIQ Capital Markets team and work collaboratively with other colleagues in the London office.

Ideal Candidate Background:

• 5+ years of experience in an executive support or administrative role, ideally within Venture Capital, Private Equity, Private Wealth Management, Management Consulting, or Investment Banking.
• Strong desire to learn and collaborate in an entrepreneurial, fast-paced environment
• Exceptional communication skills, unwavering integrity, and the confidence to engage with all levels of the firm and external stakeholders.
• Strong time management skills; capable of handling multiple priorities with accuracy and meeting deadlines in high-pressure situations.
• High emotional intelligence with the ability to navigate complex interactions diplomatically.
• Proficiency in Microsoft Office required; experience with Salesforce preferred.

What We Offer:

• Comprehensive Medical, Dental and Vision Insurance.
• Life and disability insurance coverage as well as family and wellness benefits including mental health benefits, fertility benefits, and back-up childcare.
• A matching 401(k) program.
• Commuter Benefits program.
• Stipends to support wellness and hybrid working arrangements.
• We support employees who wish to pursue professional designations/certifications and offer tuition reimbursement in addition to an allocation for books and other supplies needed for an individual's coursework.
• Smart-casual dress code.

Location: Applicants are expected to work onsite in our London office in accordance with our hybrid working policy.

About ICONIQ Capital

ICONIQ Capital is a global investment firm elevated by an extraordinary community. With over $80B assets under management, we seek to build resilient investment portfolios, partner with inspired entrepreneurs transforming industries, manage our clients’ lives and legacies, and create uncommon opportunities across sectors and society. 

About ICONIQ Capital

ICONIQ Capital is a global investment firm elevated by an extraordinary community. With over $80B assets under management, we seek to build resilient investment portfolios, partner with inspired entrepreneurs transforming industries, manage our clients’ lives and legacies, and create uncommon opportunities across sectors and society. 

When you submit a job application as a prospective employee (“your” or “your”) of ICONIQ Capital LLC (“ICONIQ,” “we,” “us,” or “our”), we or our service providers may collect, use, disclose and otherwise process personal information about you. Personal information collected by the Greenhouse portal is subject to the Greenhouse's privacy policy, available here [https://www.greenhouse.com/privacy-policy] and ICONIQ’s Privacy Policies available here [https://www.iconiqcapital.com/privacy-policies]. 

Equal Employment Opportunity Statement:

We recognize that our people are our greatest strength, and the diverse skills and perspectives they contribute are integral to our success as a global organization. As an equal opportunity employer, we are deeply committed to fostering diversity and inclusion across our company. We do not tolerate discrimination based on any protected characteristic, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy, disability, or any other characteristic protected by law. Additionally, we provide reasonable accommodations to support applicants and employees with religious practices, mental health needs, physical disabilities, or other conditions requiring support.