Executive Assistant

Executive Assistant

For more than 70 years, IDB Bank has made it our mission to be the best bank for our clients by putting their needs first, and the success we’ve enjoyed fundamentally comes down to our people. Here at IDB, you’ll work side by side with some of the most talented professionals in the industry who share a strong sense of teamwork and a passion for providing exceptional service down to the smallest detail. We offer a comprehensive benefits package that includes generous paid time off and the ability to participate in our medical coverage and 401(k) plan on your very first day with us. We are also committed to diversity and inclusion, and to providing all of our team members with an equal opportunity to succeed and make meaningful contributions within a work environment that is respectful, welcoming and inclusive.

Consider applying to this role if you:

• Are passionate about driving impact through supporting an executive
• Have an interest in bridging the business needs as it relates to your role
• Collaborate well with executive leadership
• Yield positive results through thoughtful execution and organization
• Are passionate about direct support with thoughtful and strategic goals

Our Expectations for someone in this role include:

• Calendar & Email Management: Managing complex schedules, prioritizing meetings, and handling inbox correspondence.
• Travel Logistics: Booking domestic flights, hotels, and transportation, and creating detailed itineraries
• Meeting Support: Scheduling meetings, preparing agendas, taking minutes, and coordinating Zoom/Teams meetings.
• Communication Liaison: Acting as the primary point of contact between executives, managers and staff
• Document Preparation: Drafting, editing, and formatting reports, presentations (PowerPoint), and correspondence
• Administrative Tasks: Handling expenses, managing filing systems, and organizing special projects.

Must have skills and competencies:

• Experience:3-5 years of experience working in an EA role preferably banking, finance, or legal
• Software Skills:Proficiency in Microsoft Office 365 (Outlook, Excel, Word, PowerPoint)

Bonus Points for Having the following:

• Experience in supporting executives within the commercial banking space
• Bachelor’s of Science or Arts
• Support of executive through business transformation

What Success Looks Like for Someone in this Role:

• Ability to recognize and shift task importance based on the needs of the business
• Build strong relationships with stakeholders
• Multi task at a high level
• Recognize important projects ahead of time

The expected annual salary for this position is between 90-100K at the start of employment. A salary offer is determined on an individualized basis, taking into consideration factors such as an individual’s skills and experience. In addition to base salary, our total rewards package also includes eligibility for an annual bonus, medical, pharmacy, dental, and vision plans, life and disability insurance, employee wellness program, retirement and savings plans with employer contributions, generous holiday and paid time off schedules, parental leave, and tuition reimbursement.

The Bank will make reasonable accommodations to the following employees to allow them to perform the essential functions of their position, except where doing so would result in undue hardship to the Bank:

• Those with a known mental or physical disability.
• Pregnant individuals and/or individuals with pregnancy or childbirth-related medical conditions.
• Victims of domestic violence, sex offenses or stalking.
• Employees with religious observance and practice obligations.

Any employee who believes he or she needs an accommodation for any of the above reasons should contact their supervisor or a member of Human Resources to request such an accommodation. In each case, the Bank will engage in a good faith written or oral dialogue concerning the individual’s accommodation needs; potential accommodations that may address the individual’s accommodation needs, including alternatives to a requested accommodation; and the difficulties that such potential accommodations may pose for the employer.

The Bank retains the ultimate discretion to choose the appropriate reasonable accommodation. Upon reaching a final determination at the conclusion of the cooperative dialogue, the Bank will provide the requesting individual with a written final determination identifying any accommodation granted or denied. In addition, the Bank will maintain any information regarding the employee’s request and status in the strictest confidence, except as requested by the employee, as required on a need-to-know basis or as otherwise required by law.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

All your information will be kept confidential according to EEO guidelines.

IDB BANK, INCLUDING ITS SUBSIDIARIES AND DIVISIONS, PROVIDES EQUAL EMPLOYMENT OPPORTUNITIES TO ALL EMPLOYEES AND APPLICANTS FOR EMPLOYMENT WITHOUT REGARD TO RACE, COLOR, RELIGION, SEX, SEXUAL ORIENTATION, NATIONAL ORIGIN, AGE, DISABILITY, GENETIC STATUS, CITIZENSHIP STATUS, MARITAL STATUS, MILITARY OR VETERAN STATUS, CURRENT UNEMPLOYMENT OR ANY OTHER LEGALLY PROTECTED CATEGORY IN ACCORDANCE WITH APPLICABLE FEDERAL, STATE AND LOCAL LAW. NOTHING IN THIS SITE CONSTITUTES A PROMISE OR OFFER OF EMPLOYMENT.