Accounts Payable Specialist

Primary Accountability:

The Accounts Payable Specialist is responsible for daily billing procedures and paying invoices.

 

Major Duties:

• Process vendor invoices, verify invoices tie to purchase order and packing slips, and post invoices accurately after verification.
• Process transactions, issue checks, and update ledgers.
• Assist with audits and resolve discrepancies.
• Collect and verify all credit card receipts, post CC payments, and are accountable to CC monthly statement.
• Coordinate all uniform rentals with employees and uniform vendor. Responsible for all Cintas communication regarding contract rental agreements.
• Pays invoices by verifying transaction information, scheduling, and preparing disbursements, and obtaining authorization for payments.
• Verifies vendor accounts by reconciling statements and transactions accurately.
• Monitor accounts to ensure payments are up to date.
• Maintain vendor files, correspond with vendors, and respond to inquiries in a timely manner.
• Process 1099 forms at year end for all necessary vendors.
• Fill out credit applications for prospective vendors to set up new account terms. Manage account terms with all existing vendors.
• Provide tax exemption certificates necessary to vendors when needed/requested.
• Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.
• Creates reports regarding the current status of vendor accounts as requested.
• Provide support to the Accounting Manager and accounting/finance department staff.
• Maintain confidentiality of organization and employee information.

 

Qualifications:

• Bachelor’s degree in accounting or related field preferred, or equivalent experience in Accounting or related field. High school diploma or equivalent required.
• 1-3 years accounts payable and/or receivable experience required.
• Strong organizational, critical thinking, communication, and people skills.
• Strong attention to detail and commitment to professional integrity.
• Excellent verbal and communication skills with ability to protect confidential and sensitive employee information. 
• Able to execute multiple tasks, deadlines, and priorities.
• Strong organizational, critical thinking, and people skills.
• Proficient in Microsoft Office required, experience with Foundation Accounting Software preferred.
• Able to identify issues, develop solutions, and collaborate toward implementation.

 

Physical Demands:

• Physically mobile with reasonable accommodations.
• Ability to sit for extended period of time.
• Ability to read computer screens, email and talk on the phone.
• Ability to bend, reach, kneel, twist and grip items while working at assigned desk area.
• Ability to lift up to ten (10) pounds.

 

Work Environment:

• Professional and deadline-oriented environment in an office setting.
• Interaction with team members and clients in both remote and on-site locations.
• Periodic weekend or evening work possible.

 

 

Additional Duties:

Additional duties and responsibilities may be added to this job description at any time. The job description does not state or imply that these are the only activities to be performed by the employee(s) holding this position.  Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their supervisor.