Project Coordinator

Project Coordinator

 

Department: Field Services

Job Classification: Full-time, non-exempt

Work Schedule: Monday-Friday, 7:00am to 4:00pm, other hours as needed

Reports Relationship: Director of Field Services

Location: Topeka, Kansas (not available for remote work)

 

About the Role:    

As a Project Coordinator within our Field Services Group, you’ll play a critical role in bringing customer projects from concept to completion. Working closely with our Project Managers, you’ll keep projects organized, resources aligned, and communication flowing. You’ll be the connective link between internal teams, vendors, and customers—helping ensure every project is delivered safely, efficiently, and on time.

In this role, you will:    

Project Coordination

• Partner with Project Managers to coordinate all phases of the project life cycle—from initiation through closeout—ensuring deliverables, schedules, and budgets are on track.
• Assist with developing and maintaining detailed project schedules, ensuring alignment between project scope, priorities, and resource availability.
• Track project milestones, identify potential risks or delays, and proactively communicate updates to the team and stakeholders.

Cross-Functional Collaboration

• Serve as a liaison between Manufacturing, Field Services, Project Delivery, and other teams to ensure smooth information flow and timely execution.
• Support resource planning by coordinating with Field Services Managers and external contractors to confirm project staffing and scheduling.

Tools, Equipment, and Mobilization

• Manage tool and equipment logistics, including check-in/check-out processes, inspection, and documentation to maintain accurate inventory.
• Oversee mobilization and demobilization efforts—preparing, dispatching, and returning company-owned or rental equipment to support field projects.
• Coordinate with vendors and logistics partners to ensure timely delivery of project materials and equipment.

Financial and Administrative Support

• Support the PM with vendor and customer invoicing, preparing documentation for review and submission to the accounting team.
• Maintain accurate project files, including contracts, purchase orders, change orders, and closeout documentation.

Qualifications & Experience

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Business, Project Management, or a related field preferred.
• 2+ years of experience in project coordination, preferably in construction, manufacturing, or field services.
• Experience managing tools, equipment, or vendor logistics strongly preferred.
• Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint); experience with ERP or project management systems a plus.
• Must be willing to travel up to 20% of the time 

We’re Excited About You Because: 

• You carry yourself well, exude confidence, and demonstrate a willingness to work hard.  
• You are proficient in MS Office suite, including Word, Excel, Outlook, PowerPoint, and Calendar.  
• You're an excellent communicator - whether writing or speaking.  
• You are willing to cooperate with others and work to the greater good.
• You possess multi-tasking capabilities and can plan and prioritize your workload effectively.
• You have the ability to adapt to work changes / work environment and adjust effectively to work within new work structures, processes, requirements, or cultures.
• You are focused on accomplishing work objectives for yourself and your team.
• You have the ability to coordinate technical requirements with non-technical personnel.  
• Develop strong relationships with internal team members at all levels to further foster collaboration, transparency, accountability and risk mitigation.