Contract Administrative Assistant

Company Overview

Immunome is a clinical-stage targeted oncology company committed to developing first- and best-in-class targeted therapies designed to improve outcomes for cancer patients. We are advancing an innovative portfolio of therapeutics, drawing on leadership that previously played key roles in the design, development, and commercialization of cutting-edge targeted cancer therapies, including antibody-drug conjugate therapies (ADCs.) Our most advanced pipeline programs are varegacestat (formerly AL102), a gamma secretase inhibitor which is currently in a Phase 3 trial for treatment of desmoid tumors, IM-1021, a ROR1 ADC with an active IND, and IM-3050, a FAP-targeted radioligand, which is the subject of an IND expected to be submitted in the first quarter of 2025. Our pipeline also includes IM-1617, IM-1335, and IM-1340, all of which are preclinical ADCs pursuing undisclosed targets with expression in multiple solid tumors.

Position Overview

We are looking for a highly organized and adaptable Contract Administrative Assistant to support some of our Bothell site leadership and their teams. This is a unique opportunity to join a growing organization, support multiple people and their critically important work, and contribute to the success of our company. This is a 6-8 month contract role with the possibility of extension.

Responsibilities

Leadership Support

• Manage the leaders’ calendars, schedule meetings, and make travel arrangements.
• Submit and reconcile expense reports.
• Act as a point of contact between leaders and internal/external stakeholders, including clients, partners, and employees.

Communication

• Prioritize and manage incoming and outgoing correspondence, ensuring timely responses.
• Coordinate and facilitate effective communication within the leadership team and across departments.

Meeting Coordination

• Plan and organize meetings and team gatherings.
• Ensure meeting materials are distributed in advance and that meeting logistics run smoothly.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

Travel

• Plan and book all flight and travel accommodations.
• Provide travel itinerary and be available for urgent travel needs.
• Research accommodation, dining options, and provide recommendations as needed.

General team support

• Assist with providing team members’ general support.
• Provide general support to visitors, interview candidates and new hires.
• Track the submission of contracts and POs.
• Demonstrate the ability to handle unexpected challenges and adapt to changing priorities.

Qualifications

• Bachelor’s or Associate’s degree.
• Minimum of 2 years of experience providing administrative support to leaders.
• Biotechnology or Pharmaceutical Industry experience is preferred.
• Demonstrated ability to coordinate complex scheduling requests and communicate effectively with senior leadership, and internal and external partners.
• Available to respond to urgent request and/or emergencies during evening, weekend, and holidays.
• Ability to collaborate effectively in an ever-changing, team-oriented environment.

E/E/O

Immunome, Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.