Procurement Coordinator

Overview

In Common With is a design studio built on collaboration between artists, materials, environments, and our community at large. Working together, we’re committed to redefining the familiar by bringing elevated materials, detail-oriented design, and unparalleled adaptability to furniture and lighting for all spaces. 

We’re seeking a proactive and detail-oriented individual to join our team full-time as a Procurement Coordinator, reporting to the Procurement Manager. This role will involve working closely with the Inventory and Production teams to develop procurement strategies, manage inventory, and oversee quality control. If you have excellent organizational skills, can handle multiple tasks in a dynamic environment, and are comfortable working with your hands, we’d love to hear from you.

 

Key Responsibilities

Procurement (75%)

• Work with the Procurement Manager to develop and establish long-term procurement goals for each assigned vendor. Vendors will be assigned when product development is at the sample approval stage.
  • Maintain good working relationships and engage in friendly, approachable conversation with each vendor.
  • Communicate day-to-day vendor needs during weekly 1:1s to discuss any roadblocks and assess vendor relationships quarterly.
• Procure components needed for production.
  • Maintain minimum /maximum inventory levels to ensure on-time order fulfillment
  • Keep accurate open-order and inventory reports, updating production status on a daily basis.
  • Manage incoming purchase orders from assigned vendors to ensure all components, supplies, and equipment are above minimum levels for on-time production and fulfillment.
  • Communicate with the Inventory Team on all incoming and outgoing shipments. 
  • Participate in necessary inventory counts.
  • Manage end to end procurement from order to fulfillment on high touch made to order items, ensuring proper advance purchasing, QC validation, and order tagging. 
• Coordinate with the Inventory Team to align on Quality Control (QC) issues for assigned vendor, and resolve with vendor.
  • Collaborate with Inventory teams on QC audit requirements, and communicate to Product Operations when consistent patterns exist. 
  • Work with Product Operations on initial QC guidelines based on vendor notes, and disseminate information into workable guidelines for the Inventory team for receipt. 
  • Communicate clearly and openly with vendors about QC issues that arise. Ensure they have all the necessary information and tools to correct the issues.
  • Work closely with vendors and internal teams to create solutions to solve the root of the problem.
  • Schedule necessary repair and replacement with the vendor to ensure on-time order fulfillment
• Communicate relevant information regarding assigned vendors with internal teams.
  • Keep the Procurement Manager and Production Manager updated on any delays as early as possible to ensure the clients get accurate and timely updates when needed. Prioritize receiving late components with the Inventory Team.
  • Work with the Production Manager to ensure the Production Team has all the details they need regarding components from assigned vendors.

Operations (25%)

• Coordinate with the Inventory Team to maintain an organized production studio and warehouse space. 
  
  • Ensure all items related to assigned vendors are labeled correctly, and other team members have a location guide. 
  • Communicate incoming shipments with the team.
• Work with internal teams on special projects as they relate to assigned vendors.
  
  • Work with the Sales and Brand Team when needed to procure pieces for photoshoots, showroom installations, exhibitions, etc.
  • Work with Operations and Production teams for custom orders, ensuring data accuracy for BoMs and clear communication to vendors. Order the necessary components in cadence with their due date.
• Work with the Operations team to keep pricing up to date across inventory management platforms as needed.
• Manage Grade A stock for Rush Production Orders and keep inventory organized and allocated. 
• Keep assigned vendor SOPs up to date.

 

Individual Contributor Level Expectations

• Take ownership of tasks and deliverables, ensuring accuracy, quality, and timely completion.
• Execute work aligned with team and organizational goals by translating objectives into actionable activities.
• Collaborate effectively with peers and cross-functional teams to share knowledge and coordinate efforts.
• Identify opportunities to improve processes, workflows, or outcomes and propose solutions.
• Apply subject-matter expertise to contribute knowledge, insights, and value to team success.

 

Requirements

• 2–4 years of procurement or relevant experience in lighting, furniture, homeware, or adjacent manufacturing industries 
• Bachelor’s degree required
• Familiarity with reading shop drawings
• Proficiency with Google Workspace and ERP
• Must be authorized to work in the United States without current or future employer sponsorship.

 

Desired Qualifications

• Experience with wiring, electrical work, or furniture building is a plus but not required
• Experience and comfort with hand and power tools
• Ability to regularly lift and/or move up to 25 to 50 pounds multiple times a day
• Some experience working with adjacent teams or stakeholders is preferred.
• Ability to understand team goals and contribute ideas that improve processes or outputs.
• Detail-oriented with excellent organizational and communication skills
• Ability to work effectively with others across functions, and levels.
• Comfortable with ambiguity and change; able to learn quickly in a fast-paced environment.
• Demonstrated ability to own work, meet deadlines, and follow through on commitments.
• Strong critical thinking and problem-solving skills.
• Open to giving and receiving feedback as part of a culture of growth and learning.
• Conducts work with integrity, confidentiality, and professionalism.
• A genuinely empathetic group. We have a non-negotiable no jerks policy. Being nice is free.
• Dog-friendly (we share our studio with a few four-legged coworkers)

 

Studio + Compensation

• This is a full-time position based in Gowanus, Brooklyn.
• 40 hours/week. Our studio hours are Monday - Friday from 9 am to 6 pm
• $60,000 - $75,000, commensurate with experience
• Benefits include medical, dental, and vision insurance (with 100% monthly premium coverage options), generous PTO, a 401(k) with employer match, and profit sharing.