Job Application for Inventory Coordinator, PT Temp at In Common With

New

Reports to: Inventory Manager
Location: Brooklyn, NY
Company: In Common With + Quarters

In Common With + Quarters

In Common With is a design studio defining a new vocabulary for interiors, in which old-world craft meets at-scale manufacturing. Founded in 2018, our practice brings endless curiosity, exceptional materials, and unparalleled adaptability to lighting and objects for all spaces—created with our team of expert craftspeople, artists, and engineers around the world. In 2024, we opened Quarters, a hybrid retail and hospitality destination in Tribeca. Through ongoing collaborations with our peers in the worlds of art and design, Quarters crafts a vision of home that’s unfolding and alive.

Our obsessions with craft and collaboration originate from a boundless interest in people, objects, and an ongoing conversation between the two. Every product we make and every partnership we cultivate has that in common.

The Role

We’re seeking a detail-oriented and proactive Inventory Coordinator to join our team for a temporary three-month assignment, with strong potential to transition into a permanent, part-time role based on performance and business needs. The ideal candidate combines strong organizational skills with hands-on execution and thrives in a fast-paced, creative environment.

Core Responsibilities

Inventory + Systems Support (40%)

Support processes for managing and coordinating transport of physical inventory across the organization.
Unpack, QC, and stock components when received.
Support maintaining inventory accuracy, real time reporting.
Flag discrepancies between ERP and Production that affects workflow - (count of components, SKU, type of component).
Identify opportunities for improving workflows between ERP and physical tasks.
Manage and enforce studio safety with daily organization.
Ensure all inventory is properly unpacked and stored correctly.
Maintain warehouse cleanliness and organization and assist with space allocation planning for incoming shipments.
Execute inventory transfers and accurately record movements in internal systems.
Assist with inventory counts as needed.
Review incoming shipments, and weekly planning to review priorities, projects and initiatives
Follow best practices for material handling and First in First Out workflow. Utilize labeling templates to designate material into overflow, or other alternative storage locations.
Support bin creation/location assignment of components
Support ERP implementation

Managing Physical inventory (20%)

Receive stock, custom, prototypes, samples to the studio, warehouse, and showroom, from vendors, clients, partners, etc. Inspect and process all inbound shipments. (International, Local - Courier, Local - Uber/Messenger, Small Parcel - Domestic)
Audit BOLs / PLs against the received material and report findings to the assigned Procurement Associate and Inventory Manager.
Unpack, QC, and stock components when received.
Pack and send POs to vendors as directed by the Procurement team.
Prepare and package orders for domestic and international shipments.
Complete material handling (inclusive of shipping, packing, receiving, non-inventoried goods) requests entered in intake form from other departments as planned with the Inventory Manager.

Production Order Validation + Allocation (20%)

Allocate received items and components to scheduled client orders
Support transfers between locations. Validating transfer list, material picked and data entry. Coordinate the provided assistance from other teams.

Production Assistance (20%)

Assemble, wire, and test light fixtures.
Follow detailed assembly instructions, QC guidelines, processes, and procedures
Assist in packing large orders

Individual Contributor Level Expectations

Strong interpersonal skills, communication, and problem-solving skills.
Execute tasks within your functional area; support team objectives by contributing individual expertise.
Own specific tasks or projects with a clear, limited scope.
Collaborate with team members
Track and analyze your own work for effectiveness

Requirements

1–4 years of relevant experience in inventory coordination, with a focus of data validation in a design, luxury manufacturing setting.
Familiarity with Google Workspace, ERP Systems.
Bachelor’s degree in a relevant field (or equivalent experience).
Experience and comfort with hand and power tools
Ability to regularly lift and/or move up to 25 to 50 pounds multiple times a day
Hand dexterity
Ability to stand 90% of each work day while performing job duties and responsibilities
Must be authorized to work in the United States without current or future employer sponsorship.

Desired Qualifications

Adaptable professional experience spanning both office-based environments and hands-on physical labor settings.
Ability to understand team goals and contribute ideas that improve processes or outputs.
Detail-oriented with excellent organizational and communication skills
Ability to work effectively with others across functions, and levels.
Comfortable with ambiguity and change; able to learn quickly in a fast-paced environment.
Demonstrated ability to own work, meet deadlines, and follow through on commitments.
Strong critical thinking and problem-solving skills.
Open to giving and receiving feedback as part of a culture of growth and learning.
Conducts work with integrity, confidentiality, and professionalism.
A genuinely empathetic group. We have a non-negotiable no jerks policy. Being nice is free.
Dog-friendly (we share our studio with a few four-legged coworkers)

Studio + Compensation

This is a part-time, three-month temporary position based in Gowanus, Brooklyn.
Required Monday, Friday attendance, with flexibility for an additional day on Wednesday/Thursday. Hours are 9 am to 6 pm EST.
Hourly range: $24-$28.50, commensurate with experience
Benefits for full-time employees include medical, dental, and vision insurance (with 100% monthly premium coverage options), PTO, and a 401(k) with employer match

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Resume/CV*

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LinkedIn Profile

Are you authorized to work in the United States without current or future employer sponsorship?

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I acknowledge that this is a temporary position of three months, with potential to become a permanent, part-time position.

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Please confirm you are able to work on Monday-Friday, and an additional day on Wednesday or Thursday.

What is your expected hourly rate?

This role requires lifting and moving 25–50 pounds multiple times per day and standing for the majority of each shift. Are you able to meet these physical requirements?

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Describe your experience using Pallet Jack, pallet strapping tools, dollies/handtrucks, and ladders.

Describe your experience with physically receiving and processing inbound shipments. What did that process look like day to day?

What tools or software do you use for data entry and inventory tracking? Please be specific about the systems and how you used them.

Describe a time you worked closely with another team that had different priorities or end goals than yours. What did that collaboration look like?

This role involves managing many small, recurring tasks independently on a daily basis. Can you describe a work environment where this was a regular part of your job?

Inventory Coordinator, PT Temp

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