Engineering Administrator

About IEM

Industrial Electric Mfg. (IEM) is the largest independent full-line manufacturer of custom power distribution systems in North America. Founded more than 75 years ago in Fremont, California, IEM grew alongside Silicon Valley and today operates over 1.7 million square feet of manufacturing capacity. With $1B+ in annual sales and 10,000+ commissioned projects across technology, data centers, commercial, energy, utilities, healthcare, industrial, and infrastructure markets, IEM continues to deliver exceptional product quality, dependable service, and the flexibility to meet complex technical requirements at scale.

Position Summary

Effectively provide administrative and operational support for the Mechanical Design Engineering Managers and their respective team. This position sustains the end-to-end operational flow across multiple systems and sites through data validation, reporting, and coordination. The role plays a key part in ensuring process integrity, cross-site alignment, and timely visibility of engineering activities across the organization.

Key Responsibilities

• Provide administrative support for on-boarding new engineers and admins.
• Help track feedback managers feedback / drive review of documentation to drive to formal release.
• Provide documentation support; register new hires, assign learning paths, track completions, and produce weekly training compliance reports.
• Track and update Change Orders (COs) status, ensuring Mechanical Engineer assignments are accurate and current.
• Verify missing or incomplete reviews and follow up with responsible engineers to ensure closure.
• Support the design-to-order (DTO) engineering process to help maintain customer lead time and quality expectations by communicating roadblocks.
• Validate data alignment between Engineering and Production schedule to maintain alignment for design releases.
• Work within IEM systems to perform internal audits of Bill of materials (BOM) to follow best practices and ensure Supply Chain and ERP system integration.
• Review and process IE Change Requests, create IECOs for approved CRs, monitor progress, and issue IECNs upon completion.
• Generate reports from Mechanical Engineering schedule dashboard at routine intervals.
• Support the coordination of project communication, schedules, and data consistency across systems.
• Perform other duties as assigned by Management.

Qualifications

• Technical institute certificate or equivalent professional experience preferred.
• Excellent working knowledge of Microsoft Office Suites (Excel, Word, PowerPoint, Teams, etc.).
• Experience with database management, SharePoint, and ERP systems preferred.
• Strong attention to detail, organizational skills, and sense of urgency.
• Familiarity with engineering or manufacturing environments.
• Strong understanding of production and documentation requirements and ability to effectively communicate with cross-functional teams
• Excellent written and oral communications skills to act as interface between production and the engineering team.
• Maintain controlled documents, work instructions, and process updates with proper version control and audit readiness.
• Possess a high degree of interpersonal and communication skills, both written and verbal, fluent in English
• Able to sustain automated IECR–IECO–IECN flows, notifications, and Power Automate scripts.(Not required but a plus)
• Desire to develop skills through on-the-job experience to advance manufacturing processes.

Why Join IEM

At IEM, you’ll join a team that powers some of the world’s most ambitious projects. We’re engineers, makers, and problem-solvers who thrive on tackling complex challenges and delivering solutions that keep industries moving forward. If you’re driven, collaborative, and ready to make an impact, we’d love to hear from you. Your creativity and passion can help us achieve great things—come be part of the journey.

Learn more about IEM at https://www.iemfg.com

We offer comprehensive and competitive benefits package designed to support our employees' well-being, growth, and long-term success. View a snapshot of our benefits at https://www.iemfg.com/careers

Recruiting Scams

Beware of recruiting scams. IEM never charges candidates fees, and all recruiter emails come from an @iemfg.com address. If you suspect fraudulent activity, do not share personal information and report it to us at iemfg.com/contact

Non-Discrimination Statement

IEM does not discriminate against any applicant based on any characteristic protected by law.

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